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Cutting the Cord: Practical Tips for Setting Up a Virtual Law Practice

By Sara Skiff | Tuesday, May 26, 2009

Coming today to TechnoFeature: Geography can often get in the way of your firm's plans for world domination. But thanks to technology, you can overcome such hurdles. In this article, technology consultant and practice management expert Seth Rowland discusses several innovative law firms, ranging from a solo practitioner to a mega-firm, that have embraced some aspects of virtual law practice. He explains the technology they use to "cut the cord" and expand beyond the "four walls" of their physical office.

How to Receive TechnoFeature
Our flagship newsletter never disappoints thanks to its in-depth reporting by leading legal technology and practice management experts, many of whom have become "household names" in the legal profession. It's in TechnoFeature that you'll find our oft-quoted formal product reviews and accompanying TechnoScore ratings. The TechnoFeature newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Collaboration/Knowledge Management | Coming Attractions | Law Office Management | Networking/Operating Systems | Online/Cloud | TechnoFeature

Backup Tips; LogMeIn Pro Review; Drop.io Review; Perils of a Columnist; Inside a Law Firm Web Site

By Sara Skiff | Friday, May 1, 2009

Coming today to Fat Friday: Philip Franckel shares his backup routine and explains how to backup using batch files, Mazyar Hedayat responds to criticism of his recent Perils of Solo Practice SmallLaw column, Andrew Weltcheck reviews LogMeIn Pro's file sharing feature, Steven Basche reviews Drop.io for online file sharing, and Christopher Mitchell shares how his firm created a successful Web site without spending any money. Don't miss this issue.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Collaboration/Knowledge Management | Coming Attractions | Fat Friday | Graphic Design/Photography/Video | Law Firm Marketing/Publications/Web Sites | Law Office Management | Networking/Operating Systems | Online/Cloud

SightSpeed: Read Our Exclusive Report

By Neil J. Squillante | Wednesday, April 15, 2009

Today's issue of TechnoLawyer NewsWire covers an online videoconferencing service (see article below), an Outlook add-on for billing the time you spend reading and writing email, a backup and synchronization utility, a multiuser accounting system, and a Web clipping tool. Don't miss the next issue.

Smile, You're on Your Client's PC

Pity your barber. Sure, he can advertise on the Internet, but he can't cut someone's hair in Boston if he works in Columbus. You, on the other hand, can provide legal services to clients anywhere in the world, not just in your town. But still, local lawyers will always have an advantage. Or will they?

SightSpeed … in One Sentence
Logitech's SightSpeed is an online videoconferencing service.

The Killer Feature
Lots of free online videoconferencing software exists, but with feature limitations and poor quality audio or video. These applications may work fine for video chats with granny, but what about a three-way conference call with your client and an expert witness?

SightSpeed promises high-quality video not just when videoconferencing with one person, but with up to eight other people, each in a different location. Take that Hollywood Squares.

Other Notable Features
SightSpeed supports audio and text communication in addition to videoconferencing. SightSpeed to SightSpeed calls are free, but you can also call regular telephone numbers for rates around 2 cents/minute. SightSpeed can provide a log of all calls, which you can use to create time entries.

SightSpeed also provides asynchronous communication, meaning that you can email video messages. You can store such videos for repeat use (e.g., welcoming a new client). SightSpeed can also record videoconferences.

In addition to communicating, you can use SightSpeed to share an application or your desktop and exchange files.

What Else Should You Know?
With SightSpeed's administrative console, you can add new users and also create a firm-wide contact list. SightSpeed works on Macs and Windows PCs. A single seat sells for $19.95/month or $189.95/year. The price per user declines as you buy more seats. Learn more about SightSpeed.

How to Receive TechnoLawyer NewsWire
So many products, so little time. In each issue of TechnoLawyer NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The "In One Sentence" section describes each product in one sentence, and the "Killer Feature" section describes each product's most compelling feature. The TechnoLawyer NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Collaboration/Knowledge Management | Email/Messaging/Telephony | Online/Cloud | TL NewsWire

BigSolo Causes Big Stir; SherWeb and AppRiver; Lose the Challenge; Legal Social Networks; Backup Wisdom

By Sara Skiff | Friday, March 27, 2009

Coming today to Fat Friday: Ross Kodner responds to some criticism stemming from his SmallLaw column, The Rise of BigSolo, Ashe Lockhart reviews SherWeb and AppRiver for hosted Exchange and BlackBerry Server; he also discusses the future of Software as a Service (SaaS), William Tait tells us how he really feels about challenge response software, Steven Schwaber explores the ethical problems with social networking for lawyers, and Stephen Silverberg shares some wise words for backups. Don't miss this issue.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Collaboration/Knowledge Management | Coming Attractions | Document Management | Email/Messaging/Telephony | Fat Friday | Law Firm Marketing/Publications/Web Sites | Law Office Management | Online/Cloud | Privacy/Security | Technology Industry/Legal Profession

Basecamp Review; PracticeMaster Review; Onebox Review; WordPerfect Conversion Tip; Desk Chairs

By Sara Skiff | Thursday, March 19, 2009

Coming today to Answers to Questions: Mark Kleiman reviews Basecamp for collaboration, Bryan Morin reviews PracticeMaster and addresses whether it requires a consultant's expertise, Andrea Cannavina compares Onebox to RingCentral to GrandCentral (now Google Voice), Cynthia Zook shares three tips for saving a WordPerfect document as a Word 2003 file, and Stan Winikoff reviews the Herman Miller Aeron chair (and we suggest an even better chair). Don't miss this issue.

How to Receive Answers to Questions
Do you believe in the wisdom of crowds? In Answers to Questions, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The Answers to Questions newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Collaboration/Knowledge Management | Coming Attractions | Consultants/Services/Training | Email/Messaging/Telephony | Furniture/Office Supplies | Online/Cloud | Practice Management/Calendars | TL Answers

SmallLaw: Have Social Networks Already Jumped the Shark?

By Mazyar Hedayat | Monday, March 16, 2009

SmallLaw-03-09-09

Originally published on March 2, 2009 in our free SmallLaw newsletter.

Happy Days was a great show — it always had a happy ending but Fonzie provided an edge. But when the Fonz jumped over a great white shark wearing a bathing suit and leather jacket, I lost interest.

So imagine my disappointment when I realized recently that social networking has jumped the shark in the legal profession. How can I tell? A number of telltale signs exist, but first let's review where we've been.

The Rise and Rise of Social Networks …

Given their potential as tools for collaboration, information dissemination, and the creation of a knowledge-base, social networks should be a natural fit for lawyers; they certainly were for me.

In 2000 I went around advocating intranets, extranets, even online discussion groups, to affect lawyer-to-lawyer collaboration. By 2002 I got tired of taking about the subject and deployed an extranet of my own, increasing throughput ten times over by reaching into client offices.

In 2004 I jumped on the collaboration bandwagon again but once more my recommendations were rejected. The typical complaint: lawyers deal with subjects too sensitive to be discussed online. Besides, went the conventional wisdom, social networking was for kids.

Of course when News Corp. bought MySpace for a princely sum and Facebook's valuation exceeded that of most automobile manufacturers, lawyers across the country were left scratching their heads. What a blow it must have been then, when Twitter burst on the scene and changed the game once again. While Twitter's value remains to be calculated, it recently rejected a $500 million offer from Facebook.

I was cheerleading all along as evidenced by my SmallLaw column, Twitter and Friendfeed: They're Not Just for Britney Fans.

Jumping the Shark …

Have social networks become critical tools for lawyers or have they already jumped the shark? A few observations to help you decide:

Feel the Love

Social networks have the potential to create a place in which lawyers can exchange information, ideas, documents, referrals, and other resources. But a check of Facebook, LinkedIn, and the other places where lawyers congregate online reveals the same kind of "you show yours first" behavior that have always plagued collaboration outside of law firms. Remember people: both parties have to contribute before it can be called "sharing." Otherwise it's just "taking," even if you do it online.

It's the Economy Stupid

How the mighty have fallen. I can't go 24 hours without being approached by some Big Law refugee who wants to network. Really? Because I could swear that when times were better these same Ivy League desk-jockeys wouldn't give me the time of day. Now, however, through the magic of social networking, they can become my "friend" without being my friend … if you know what I mean. Isn't technology great?

A Bridge Too Far

In December 2008 I applauded the ABA's experiment in all things Web-based, LegallyMinded.

Indeed, the Web site could have been the first step towards a national conversation among lawyers, especially as firms cut hundreds of associates. However, just a few months after its launch, LegallyMinded could be mistaken for the ghost town known as Second Life. Whatever the fate of the project, the ABA certainly created a national laboratory with this offering. It remains to be seen how the experiment will end.

The Kiss of Death

The final sign that the social networking phenomenon has bitten the dust? Twitter and Facebook are being touted by county and state bar associations as well as by the ABA. In the famous words of a past president at my county bar, "Hey, I'm on Facebook! Now what?"

Hope Springs Eternal …

Although social networking may have jumped the shark as a way for the legal profession to collaborate, internal social networks continue to thrive. As usual Big Law has lead the way, gravitating towards pricey solutions such as Microsoft SharePoint. And predictably, many small firms use the hosted version of SharePoint.

But where does that leave cash-strapped sole practitioners who don't have anyone else at their firm with whom to share ideas and documents? If this need to share really exists, then perhaps I've jumped the gun. Maybe the legal-specific social networks will improve and gain critical mass. And maybe lawyers can learn how to properly use the big three — Facebook, LinkedIn, and Twitter. Maybe, just maybe, social networks haven't jumped the shark after all. Aaay!

Written by Mazyar M. Hedayat of M. Hedayat & Associates, P.C.

How to Receive SmallLaw
Small firm, big dreams. Published first via email newsletter and later here on our blog, SmallLaw provides you with a mix of practical advice that you can use today, and insight about what it will take for small law firms like yours to thrive in the future. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Collaboration/Knowledge Management | Law Firm Marketing/Publications/Web Sites | Online/Cloud | SmallLaw

Document Assembly in My Firm; Rainmaker Secrets; Leave Your Brain Behind; Ross and the Tablet PC; Word Tip

By Sara Skiff | Friday, March 6, 2009

Coming today to Fat Friday: Birney Bull discusses how document assembly transformed his practice, Phil Fragasso shares a story about what makes a successful rainmaker, John Kennedy explains the importance of knowledge management in a law firm, Bobby Abrams responds to a recent TechnoEditorial about OEM hard drives, and Thomas RuBane shares one of his favorite features of Microsoft Word. Don't miss this issue.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Automation/Document Assembly/Macros | Business Productivity/Word Processing | Collaboration/Knowledge Management | Coming Attractions | Fat Friday | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites

Dymo Stamps Review; PureText Review; Media for the Ages; SharePoint Review; Yahoo Calendar Review

By Sara Skiff | Thursday, February 26, 2009

Coming today to Answers to Questions: Mark Metzger reviews Dymo Stamps for printing postage, Robert Bass reviews PureText, Gerard Stubbert discusses long term data storage, Dixon Robertson reviews Microsoft SharePoint Services 3.0, and Jeffrey Franklin reviews Yahoo online calendar and its synchronization capabilities. Don't miss this issue.

How to Receive this Newsletter
Published on Thursdays, Answers to Questions is a weekly newsletter in which TechnoLawyer members answer legal technology and practice management questions submitted by their peers (including you if you join TechnoLawyer). Like all of our newsletters, it's free. Please subscribe now.

Topics: Backup/Media/Storage | Business Productivity/Word Processing | Collaboration/Knowledge Management | Coming Attractions | Online/Cloud | TL Answers | Utilities

Dimdim: Read Our Exclusive Report

By Sara Skiff | Wednesday, February 25, 2009

Today's issue of TechnoLawyer NewsWire covers an online meeting and presentation service (see article below), an iPhone dictation app, a BlackBerry task management app, an online marketing intelligence tool for lawyers, and an online research service for intellectual property practitioners. Don't miss the next issue.

Who Needs Legs Anyway?
By Neil J. Squillante

In a recent series of Dilbert cartoons, Dilbert hitchhikes to a business meeting with a serial killer because his company cut his travel budget. If Dilbert had any sense, he would have scheduled an online meeting instead. Of course, when our legs become tiny vestigial appendages someday, we may regret such innovations.

Dimdim ... in One Sentence
Dimdim 4.5 is an online meeting service that enables you to collaborate on documents and give presentations.

The Killer Feature
If you want to conduct flawless online meetings, you need a second monitor since what your audience sees often lags what's on your screen.

Dimdim's new SynchroLive technology eliminates the need to monitor your meeting. It keeps your presentations in sync across your entire audience.

Essentially a secure private network, SynchroLive constantly adjusts as necessary to maintain a consistent flow of data. Thanks to SynchroLive, you can show your audience live Web pages and even video (think depositions).

Other Notable Features
You're not a salesperson. Heck, you're not even a rainmaker. You don't need to give presentations. But you do need to collaborate.

In addition to offering online presentations, Dimdim offers two-way collaboration features such as videoconferencing, document sharing, and a virtual white board.

If you're videoconferencing, it might seem rude if you always have your head down taking notes. Fortunately, there's no need as Dimdim can record your meetings.

Other features include multiple presenters, public and private chat, annotation tools, and a virtual laser pointer.

What Else Should You Know?
Dimdim works on both Macs and PCs. The Free edition allows an audience up to 20 people. The Pro edition starts at $99/year, expands the maximum audience to 100 people, and also offers custom branding and an uptime guarantee. The Enterprise edition starts at $1,999/year, has a maximum audience size of 1,000, enables your firm to conduct simultaneous meetings, and can reside in your firm on your own server. Learn more about Dimdim 4.5.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Collaboration/Knowledge Management | Online/Cloud | Presentations/Projectors | TL NewsWire

iCreate 7.0: Read Our Exclusive Report

By Neil J. Squillante | Wednesday, February 18, 2009

Today's issue of TechnoLawyer NewsWire covers document automation software (see article below), a flat fee legal research service, a secure communications and file exchange service, a utility that facilitates pen-based input into PDF files, and an iPhone app for controlling PowerPoint presentations. Don't miss the next issue.

Document Automation Comes of Age
By Neil J. Squillante

TL NewsWire02-18-09-450

Someday, computers will learn how to think, which means they'll learn how to draft legal documents. Relax. You'll have long since retired by then. For the time being, computers remain faithful servants, not threats. So why not use them to their fullest potential? When it comes to producing agreements and other legal documents, you should do the thinking but let your computer do the formatting and other grunt work. So-called document automation technology has come of age. Have you?

iCreate 7.0 … in One Sentence
Esquire Innovations' iCreate 7.0 enables you to automate the creation of routine documents in Microsoft Word without any specialized programming knowledge.

The Killer Feature
The first rule of medicine is do no harm. Esquire Innovations has embraced a similar rule for iCreate 7.0 — make it look like it's part of Word to reduce the learning curve, integrate existing Word features that work well, fix broken Word features, automate slow processes, etc.

Called "Enhanced Native Architecture," this philosophy has resulted in new features such as the iHyperstyles Toolbar, which appears within Word like any other toolbar.

With the iHyperstyles Toolbar, you can create and save numbering systems for documents that your firm routinely creates, create and apply Styles using your keyboard, create a table of contents and authorities, and much more.

Other Notable Features
In addition to the iHyperstyles Toolbar, everyone in your firm can immediately benefit from the templates included in iCreate such as letters, memos, fax cover sheet, pleadings, expense report, check request, and more.

But the real power lies in creating your own customized templates, which you can do without heavy duty programming languages such as Visual Basic. Instead, iCreate uses XML-based open standards.

Once you create a template, everyone in your firm can access it from the Template Launcher (see above screenshot). Additionally, iCreate integrates with popular document management systems.

Also new is QuickMerge, which can dynamically place information from your firm's contact management system into documents. When the information changes, you can have the document update automatically.

What Else Should You Know?
iCreate works with Microsoft Office 2002 (XP), 2003, and 2007. QuickMerge works with Outlook, InterAction, GroupWise, and Lotus Notes. You can try iCreate for free for three months. Learn more about iCreate 7.0.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Topics: Automation/Document Assembly/Macros | Business Productivity/Word Processing | Collaboration/Knowledge Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Legal Research | Online/Cloud | TL NewsWire | Utilities
 
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