In today's issue of TechnoLawyer NewsWire, tech expert Jill Bauerle covers fax server software that enables you to send a fax as easily as an e-mail, an appliance that will protect your e-mail from enemy #1 — spam, and a hardware/software suite that integrates with your firm's copiers and scanners to bring you closer to a paperless office. Don't miss the next issue.
Below you'll find one of the three articles from today's edition:
Bridging the Gap Between E-mail and Faxes
By Jill Bauerle
A fax consists of an image whereas e-mail consists of text. So, they're vastly different, right? Wrong. They both consist of bits. Bits are bits are bits. So then shouldn't faxes behave more like e-mail? That's the thinking behind Zetafax 2006, the new version of Equisys' popular fax server. Zetafax 2006 integrates with Exchange, which means you can send and receive faxes securely within Outlook. Faxes arrive in your choice of PDF or JPEG format. If you don't use Outlook, fear not — Zetafax 2006 works with virtually all other e-mail programs thanks to its SMTP Gateway. Alternatively, you can use the Zetafax 2006 client or a Web browser. Among its other e-mail-like features, Zetafax 2006 features a junk fax filter that can block faxes from designated telephone numbers. You can set up a firm-wide junk fax filter, and also give users the ability to set up their own personal filters. With e-mail, you can preview your message before sending. Equisys brings this same ability to Zetafax 2006 thanks to its "what you see is what you fax" technology. With e-mail, you can easily annotate and edit messages before forwarding them. Zetafax 2006 gives you the same power over faxes that you wish to send to someone else. E-mail's greatest strength lies in its distribution costs — none. Faxes still require telephone calls, but Zetafax 2006 enables you to distribute faxes via IP T.38 (fax over IP) or V.34 to reduce costs. You can even configure Zetafax 2006 to send non-urgent faxes and large distributions at night to take advantage of off-peak rates. Zetafax 2006 runs on Windows 2000 or later, and works with most class 1/class 2 fax modems as well intelligent fax boards by Brooktrout, Eicon, and Intel Dialogic. A Zetafax 2006 5-user, 2-line starter system sells for about $510. Learn more about Zetafax 2006.
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