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BigLaw: How to Win New Clients When They Dislike One of Your Partners

By Liz Kurtz | Monday, July 27, 2009

BigLaw-07-17-09450

Originally published on July 17, 2009 in our free BigLaw newsletter.

If you've worked in a large firm, you probably think of "business development" as the Holy Grail. Play your cards right, and it's your ticket to job security, a valuable book of business, and eventual partnership (just to name a few perks). Of course, business development is also full of challenges, like finding potential clients, making an effective pitch, and actually landing the big case. Or worse.

Here's the Pitch …

As an associate, "Chip," now a junior partner at a large firm in Texas, encountered the seamier side of business development. "If you're having a difficult time reconciling the concepts of 'sordid' and 'client relations,' you're not alone," Chip says. "Believe me, it was the last thing on my mind during my early forays into client development."

The foray in question involved an in-house attorney, Cassie, with whom Chip had become acquainted through a local bar association. Eager to cultivate her as a client, he eventually invited Cassie to a gathering that he describes as "a fancy cocktail party." "The attendees were lawyers and other high-powered types," he explains, "but its vibe was slightly more ... 'festive' than the average professional conclave." Chip was soon to learn just how festive it was.

Chip knew that an important senior partner from his firm would be at the party, and he was eager to introduce his putative client. "In terms of her business generation potential," he says, "she was the equivalent of a hot date." So, shortly after arriving, he made his way through the impeccably dressed crowd, with Cassie in tow, to where the senior partner, Todd, and his wife were deftly feigning interest in a colleague's animated war story. He introduced her, they exchanged pleasantries, and the evening passed without incident.

Chip's hard work and chivalry paid off, and, not long after the party, he found himself at a meeting with Cassie, pitching his services. As his presentation to her progressed, he became increasingly confident that she would, in fact, hire him to handle her case. Aware that he was still an associate — and that she might be encouraged by the promise of a more senior attorney's oversight, Chip mentioned that Todd, the senior partner, would be involved in the case as necessary. Instead of the moderately positive response he expected — something like, "Oh, great!" or "That's good to know!" — an expression of distaste crossed Cassie's features. "Ohhh," she said, looking as though she had bitten a lemon.

Suddenly confused, Chip managed a fumbled, "Oh, um, I, um ... what the ...?" With some tactful, though persistent, questioning, he was able to get to the bottom of Cassie's reaction: Todd, it seemed, was a dog.

Strike One…

Some time after Chip had introduced Cassie to Todd and his wife at the party, Cassie had gone off to find the ladies room. She had gotten lost, and wandered down a few hallways and past some dark corners. In one such corner, she saw Todd, locked in a passionate embrace with ... someone other than his wife. Cassie admitted that, before retreating discreetly, she had observed for long enough to confirm that the receiver of Todd's affection was not, in fact, his lovely bride. "I'm happy to give you this case," Cassie told Chip, "which you've worked hard for ... but I'm not too thrilled about Todd."

"My first thought," Chip recalls, "was a heartfelt 'yuck.' My second thought was, 'Will Cassie's poor opinion of Todd be a problem in the future? That was followed by, 'Will Cassie say something to Todd if their paths cross again?' You never know how people will handle an awkward situation like that. Would she conclude that it was none of her business, and leave it alone? If she was really offended by it, would she let Todd know that she had witnessed his indiscretion the next time their paths crossed? Even more awkward, what if she met Todd's wife in another social situation? Would she feel compelled to let her know?"

The problem, says Chip (other than Todd's extracurricular canoodling), was that he didn't know Cassie that well. "We were barely acquainted at that point," he explains. "And she was a brand new client. I didn't feel comfortable delving into how — if at all — she intended to handle my boss', um ... raunchiness. I didn't want to risk offending her by asking the wrong questions or saying the wrong thing." On the other hand, Cassie seemed distinctly unenthusiastic about Todd. And Chip was, of course, eager not to be part of an awkward situation himself.

If It Stays Fair …

So, what did Chip do? "Well," he says, "I decided, in this situation, that discretion was the better part of valor. It wasn't that I wanted to protect Todd; it wasn't that I wanted to make or for that matter withhold any sort of judgment. But I concluded that nothing good could come of me addressing the situation with Todd directly. Todd made a decision to do something that was wrong — and in poor taste. If that had consequences, then so be it."

On the other hand, Chip decided that it was important for him to take a position with Cassie that made his feelings about the situation clear. "I told Cassie that I thought Todd's behavior was unacceptable, and that I hoped she wouldn't judge me, or the firm, by his conduct. It was incredibly awkward to touch on matters like sex and marital infidelity with a client, but those were my feelings. I wanted it to be clear that I didn't condone Todd's behavior."

And, Chip adds, Cassie seemed to appreciate his openness. "I'm happy to report that she is still an excellent client," he says, "and we laugh about the whole thing now. But I think that it was essential for us to address it up front and get it out there. After that, we could move on." As for Todd, Chip says, Cassie still views him with a certain level of disdain. No word on whether Todd's wife feels the same way.

How to Receive BigLaw
Many large firms have good reputations for their work and bad reputations as places to work. Why? Published first via email newsletter and later here on our blog, BigLaw goes deep undercover inside some of the country's biggest law firms. But we don't just dish up the dirt. We also mine it for best and worst practices and other nuggets of knowledge. The BigLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: BiglawWorld | Law Office Management

H.R. 3200's Impact on Law Firms; TalkSwitch Review; Assessing SaaS; Push Gmail; Hiring Tips; DateBk6 Review

By Sara Skiff | Friday, July 24, 2009

Coming today to Fat Friday: Charles Tievsky reviews his TalkSwitch hybrid PBX phone system, Douglas Simpson discusses Software-as-a-Service, Robert Rice reviews Gmail on the BlackBerry, Mazyar Hedayat responds to hiring advice stemming from his recent SmallLaw column, Doug Jacobs reviews DateBk6 for the Palm OS, and TechnoLawyer publisher Neil Squillante explores the impact of the proposed payroll taxes in H.R. 3200 on successful boutique law firms. Don't miss this issue.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Email/Messaging/Telephony | Fat Friday | Laptops/Smartphones/Tablets | Law Office Management

Delegation Versus Dereliction Plus 65 More Articles

By Neil J. Squillante | Monday, July 20, 2009

Coming today to BlawgWorld: Our editorial team has selected and linked to 47 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

Using the Fujitsu S510 ScanSnap With Adobe Acrobat

Billing Options Have Paid Off for Tucker Ellis & West

Tag(line): You're It

This issue also contains links to every article in the July 2009 issue of Law Practice Today. Don't miss this issue or future issues.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: BlawgWorld Newsletter | Business Productivity/Word Processing | Coming Attractions | Copiers/Scanners/Printers | Law Firm Marketing/Publications/Web Sites | Law Office Management

Down With DAFT; BigSolo Speaks Up; SherWeb Review; Social Networks; Rocket Matter Review

By Sara Skiff | Friday, July 17, 2009

Coming today to Fat Friday: Nicholas Bettinger shares his tips for managing email overload, Theodore Borrego weighs in on Ross Kodner's BigSolo column, Bob Walsh reviews SherWeb for Hosted Exchange and Drobo, Samuel Matunog discusses social networking for lawyers, and Ann Vetter-Hansen reviews Rocket Matter. Don't miss this issue.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Backup/Media/Storage | Coming Attractions | Document Management | Email/Messaging/Telephony | Fat Friday | Law Firm Marketing/Publications/Web Sites | Law Office Management | Online/Cloud | Practice Management/Calendars | Technology Industry/Legal Profession

Top Ten Tips for a Successful Home Office Practice

By Sara Skiff | Tuesday, July 14, 2009

Coming today to TechnoFeature: Working at home eliminates your commute. But apart from that obvious advantage, what other benefits does it provide? What about downsides? As with any endeavor, good advice from an experienced and knowledgeable source can help make the move to a home office successful. In this TechnoFeature, San Francisco attorney Grace Suarez draws from eight years in her home office to provide ten terrific tips. Don't set up shop in your house before reading this article.

How to Receive TechnoFeature
Our flagship newsletter never disappoints thanks to its in-depth reporting by leading legal technology and practice management experts, many of whom have become "household names" in the legal profession. It's in TechnoFeature that you'll find our oft-quoted formal product reviews and accompanying TechnoScore ratings. The TechnoFeature newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Law Office Management | TechnoFeature

Texas Insurance Lawyer All Washed Out Plus 50 More Articles

By Neil J. Squillante | Monday, July 13, 2009

Coming today to BlawgWorld: Our editorial team has selected and linked to 51 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

Stop Using Cell Minutes With Google Voice

Six Market Trends You Can't Afford to Ignore in 2009

6 Things Lawyers Can Learn From Billy Mays About Marketing

Don't miss this issue or future issues.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Email/Messaging/Telephony | Law Firm Marketing/Publications/Web Sites | Law Office Management

BigLaw: Senior Associates Can Still Learn New Tricks

By Liz Kurtz | Monday, July 13, 2009

BigLaw-07-06-09450

Originally published on July 6, 2009 in our free BigLaw newsletter.

You probably know one or more casualties of the recession. Reports in the legal — and non-legal — press have described the dramatic toll the economy has taken on the legal profession, and many of us have experienced (or at least witnessed) hard times. As reported on Lawshucks.com's notorious "Layoff tracker," 10,550 people have lost their jobs at major law firms in calendar year 2009 alone.

Where do these lawyers go when their big firm jobs die? Some of them, of course, go straight to the ranks of the unemployed, where they remain for varying durations. Others are fortunate enough to benefit from tidy severance packages or firm-wide initiatives, such as the much-publicized "Sidebar" program instituted at megafirm Skadden, Arps, Slate, Meagher & Flom, which essentially pay attorneys to find their bliss elsewhere. And many graduating law students have found their start dates "deferred," with or without the benefit of a stipend (which probably comes in handy on that prolonged post-bar exam travel spree).

Still other refugees from Big Law soldier on, and eventually find another position at a smaller firm. But, while these opportunities are welcome, they often represent a stark departure from life — and practice — as it existed. The shift from a large law firm to a small or midsize shop can be an awkward, humbling, and somewhat anxiety-provoking experience … sort of like being a new associate.

Deposition? What's a Deposition?

"Dawn," a practitioner in New York, is one such attorney. After a clerkship, Dawn worked for six years as an associate in the products liability group at a large law firm. She spent her last three years at the firm managing a significant pharmaceutical case, which went to trial several months before the worst of the economic downturn. When the case ended and months passed without another (similarly sizeable) matter to take its place, Dawn was laid off.

When Dawn hit the job market, she believed that she was well-situated to find another position in litigation — a cagey veteran, with years of experience under her belt. Of course, she had been one of many attorneys staffed on the last big case she worked on, but she had significant responsibilities — or so she thought.

"I ran a huge document review and production," she says. "I prepared countless binders. I wrote memos. I worked really, really long hours. And I was a sixth year, not some wet-behind-the-ears kid out of law school. I thought I knew my stuff inside and out."

Fast forward to Dawn's new position, at a midsize firm where matters are staffed leanly and even brand new associates are expected to run their own cases, appear in court on their own matters, and handle client contact without a partner as acting as intermediary.

In her first week of work, Dawn was asked to meet with a client to go over an affidavit. "I was preparing both the affidavit and the set of forms to which it would be appended, and I knew very little about the underlying matter," she recalls. But, while she knew that she could "review the forms, look on our document management system for ideas about how to write the affidavit, and probably find a colleague to ply with questions," she found herself feeling incredibly daunted by the meeting.

The challenging part, Dawn explains, was "representing to the client that I knew what I was doing. During all those years in practice, I provided back-up. I was really good at it, but I didn't have to think about the impression I was making on the client, and whether I could inspire confidence … especially when I didn't feel certain of myself."

Dawn's sudden sense of being immersed in a brave new world wasn't limited to client contact. Shortly after her arrival, a partner asked her to handle a commercial matter, and then told her that she ought to prepare a motion to dismiss. "Go ahead and write the brief," Dawn remembers him saying. She also remembers the emotional rollercoaster ride that ensued.

"I was thrilled that he trusted me to do it," Dawn says. "Then I panicked. It was the first time I had been given a brief to write without being told what arguments to make." She fought the urge to ask, "Motion to dismiss? On what grounds?" and immediately retreated to the library to hit the books.

Similarly, a few weeks later, Dawn was told to go to a deposition with instructions to "avoid summary judgment." "I spent hours and hours preparing for what was, in fact, a very simple deposition," Dawn recalls. "I was so afraid of appearing incompetent that I probably ended up being the most prepared person in the room."

From Second Chair to Only Chair …

Having spent her career working on large, sophisticated matters (at a large, sophisticated firm), Dawn was shocked by how few practical skills she had managed to develop along the way.

"Even the most elementary tasks are challenging if you've never done them before," Dawn notes. "And there were certainly things that I had no exposure to when I worked at a big law firm, like taking depositions or arguing my own motions. But more than that, I had become accustomed to not thinking for myself."

The inability to approach cases as the decision-maker, Dawn believes, may be the biggest hurdle faced by large firm refugees who find themselves in a different practice setting, in which they are not heavily supervised by hovering partners. "As a big firm lawyer," she says, "you know that your work will be reviewed by someone else before it goes out the door. When you don't have that safety net, your ability to make judgment calls is really tested."

Similarly, she explains, being the "wing man" — even on complex matters — is a far cry from managing a case on your own. "I can't tell you how many memos and binders I prepared over the years," Dawn laments. "But I was never the one asking questions at the deposition, making the argument before the judge, or questioning the witness at a hearing. Doing those things changed my sense of what was important — radically."

According to Dawn, the most important skill to develop — or rediscover — is the ability to trust one's instincts. "As I handled more matters on my own," she says, "I was struck by how often I could spot the strengths and weaknesses in an argument, and how frequently the approach I was comfortable with was actually right. But after years of having your hand held, and never being called upon to act on those instincts, they had definitely atrophied. I've had to develop the confidence to say 'I'm right,' even when other attorneys are beating me up … and I've been surprised by how far confidence goes when you're at odds with an adversary."

The Curse of Being Perceived as "Experienced"…

"Unfortunately, as a senior associate, you don't really have the luxury of being inexperienced," she says. "If you're in your first or second year of practice, people don't expect you to have skills. They know it will take you longer to finish assignments, and that you'll ask a lot of questions."

As a more senior lateral, however, Dawn warns, "you have to be careful. Whether intentionally or not, you've sold yourself as someone with a lot of experience who will be able to do the work with significantly less oversight. There's a very fine line between asking smart questions and displaying total ignorance. It's not good, as a sixth or seventh year, when a second year is litigating circles around you."

"My advice," Dawn says bluntly, "is to suck it up and be prepared to eat some time. You can't bill all the time it takes you to prepare for something fairly basic, or to brush up on the fundamental skills that have been languishing since law school, so you need to go into it assuming that you'll take a hit for some of those hours." But, she insists, "you have to just do it. It's a worthwhile investment."

It also doesn't hurt to learn a few tricks. In addition to the traditional forms of research, Dawn says, "you have other resources." Among the most important, she found, was the "cool associate," who can be a lifesaver.

"You need to find the senior associate — and there's one in every office — who's done it all, and has nothing to prove," she advises. "They'll be a wealth of information, and if they don't view you as competition, the whole 'ego' thing won't get in the way. Or find the partner who loves to talk about his accomplishments and tell war stories. He might be a blowhard, but he's probably a great teacher, too."

And, of course, there are the basics.

"Don't be afraid to pull out your CLE books," Dawn says, "and to rely heavily on the documents in your firm's system. Chances are, the wheel has already been invented." Finally, she adds, watch and learn.

"When I went to depositions on cases I felt somewhat shaky about," she recalls, "I insisted on going last so I could watch how everyone else did things." This experience also allowed Dawn to observe the personalities of the other attorneys involved. "Sort of like a poker game," she adds.

"When I went through my list of questions," she says, "I had the benefit of everyone who had gone before me. But I also had a sense of their personalities, and I could watch the way they reacted. Even when I wasn't entirely sure of the questions I was asking, I could tell a lot from what the attorneys gave away with their body language. They had me figured for someone inexperienced, so they didn't think I'd pick up on the subtleties."

"What it comes down to," Dawn concludes, "is the ability to project confidence, go with your instincts, and be really, really observant. You're never too old to learn those tricks."

How to Receive BigLaw
Many large firms have good reputations for their work and bad reputations as places to work. Why? Published first via email newsletter and later here on our blog, BigLaw goes deep undercover inside some of the country's biggest law firms. But we don't just dish up the dirt. We also mine it for best and worst practices and other nuggets of knowledge. The BigLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: BiglawWorld | Law Office Management

Solo and Happy; Challenge Response Rant; Dragon 10 Review; RTG Bills Review; Everglades Review

By Sara Skiff | Friday, July 10, 2009

Coming today to Fat Friday: Miriam Jacobson shares her experiences as a solo for 22 years, Bryan Keenan discusses email challenge response software, Michael Gibney reviews Dragon NaturallySpeaking 10 and Nuance tech support, Eric F. Fagan reviews RTG Bills and RTG Timer, and Andrew Weltchek reviews Everglades Technologies for VoIP service. Don't miss this issue.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Dictation/OCR/Speech Recognition | Email/Messaging/Telephony | Fat Friday | Law Office Management | Privacy/Security

Cheaper Than a Gym Plus 65 More Articles

By Neil J. Squillante | Monday, July 6, 2009

Coming today to BlawgWorld: Our editorial team has selected and linked to 50 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

Choosing Practice Management Software (Debut Podcast)

In Praise of Law Firm Layoffs

A Few Thoughts (Or Complaints) About Law Practice Sites

This issue also contains links to every article in the July 2009 issue of Law Technology News. Don't miss this issue or future issues.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: Accounting/Billing/Time Capture | BlawgWorld Newsletter | Coming Attractions | Law Firm Marketing/Publications/Web Sites | Law Office Management | Practice Management/Calendars

MDTR Smackdown; Anagram Review; Solo Backup; Palm Pre Conundrum; Copernic Versus ISYS

By Sara Skiff | Friday, July 3, 2009

Coming today to Fat Friday: Seth Rowland responds to Ross Kodner's Minimum Daily Tech Requirement SmallLaw series (and Ross responds), solo Fredric Gruder shares his backup routine, Bruce Kilday ponders switching from his Treo 650 to the Palm Pre, Jeffrey Koncius compares Copernic to ISYS:desktop, and Andrew Weltchek reviews Anagram. Don't miss this issue.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Automation/Document Assembly/Macros | Backup/Media/Storage | Business Productivity/Word Processing | Coming Attractions | Email/Messaging/Telephony | Fat Friday | Laptops/Smartphones/Tablets | Law Office Management | Practice Management/Calendars | Utilities
 
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