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Sleep-Inducing Testimonials Plus 84 More Articles

By Sara Skiff | Monday, November 30, 2009

Coming today to BlawgWorld: Our editorial team has selected and linked to 57 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

Cloud Computing Threatens Legal IT Professionals

7 Reasons Why eBook Readers Make Lousy Gifts This Year

Can Regional Law Firms Survive?

Verdict Is Good for Law Firm's Custom Title

This issue also contains links to every article in the November/December 2009 issue of Law Practice. Don't miss this issue or future issues.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Gadgets/Shredders/Office Gear | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management | Online/Cloud

DMS Blockbuster: Interwoven V. NetDocuments V. Worldox: A Real Life Cost Comparison; Much More

By Sara Skiff | Friday, November 27, 2009

Coming today to Answers to Questions: Al Menzy shares his firm's cost analysis of Interwoven, NetDocuments, and Worldox, Craig Bayer reviews SharePoint and BrainKeeper for knowledge management, Andrew Willinger explains how to connect a USB scanner to a wireless network, Tom Trottier provides a solution for archiving Outlook email, and Jesse Farr reviews Dragon NaturallySpeaking. Don't miss this issue.

How to Receive Answers to Questions
Do you believe in the wisdom of crowds? In Answers to Questions, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The Answers to Questions newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Copiers/Scanners/Printers | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Networking/Operating Systems | Online/Cloud | TL Answers

Buyer's Guide to Hosted Microsoft Exchange for Law Firms

By Sara Skiff | Tuesday, November 24, 2009

Coming today to TechnoFeature: You may throw a mean left hook in court, but with an email address like rocky1946@aol.com, your words may lack gravitas when communicating with and on behalf of your clients online. The requirement that lawyers look professional extends beyond your clothing and briefcase. In this TechnoFeature article, lawyer Edward Zohn discusses his firm's transition to a Hosted Microsoft Exchange system. You'll find a review of Apptix, his firm's provider, as well tips about how to harness Exchange to provide synchronized calendars, contacts, and tasks in addition to email across all your PCs and smartphones.

How to Receive TechnoFeature
Our flagship newsletter never disappoints thanks to its in-depth reporting by leading legal technology and practice management experts, many of whom have become "household names" in the legal profession. It's in TechnoFeature that you'll find our oft-quoted formal product reviews and accompanying TechnoScore ratings. The TechnoFeature newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Email/Messaging/Telephony | Networking/Operating Systems | Online/Cloud | TechnoFeature

Google Revs Legal Research Engine Plus 61 More Articles

By Sara Skiff | Monday, November 23, 2009

Coming today to BlawgWorld: Our editorial team has selected and linked to 62 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

Free Legal Research by Google and What It Means

San Francisco: There's an App for That

Are Best Practices Really Best?

Why Proskauer Rose is the No. 1 Marketer in the Profession

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management | Legal Research | Online/Cloud | Technology Industry/Legal Profession

How Your Law Firm Can Get Started With Twitter Risk Free

By Neil J. Squillante | Monday, November 23, 2009

TechnoEditorial 10-26-09-450-T

If a car jumps the median into your lane, you need to act instantly to avoid a life-threatening collision.

Many legal marketing gurus would have you believe that you must act just as quickly to embrace Twitter, the leading micro-blogging platform. Don't believe them. Your law firm won't disappear tomorrow if you don't start tweeting today.

While I don't recommend taking a few years to think about how to incorporate Twitter into your marketing plan, giving it some serious thought before diving in will benefit rather than hurt you.

Below you'll find three ways to get started with Twitter, none of which require a serious investment of time or pose any risk. I also point out a few pitfalls to avoid.

1. Search for Real-Time Competitive Intelligence (Spying)

People can't help themselves — especially those who grew up with instant messaging (IM). Twitter is a lot like IM except that it's public (you can create a private account but most people don't).

Before you read another sentence, bookmark Twitter Search.

Start searching it on behalf of yourself and your clients to monitor people, companies, and other keywords you care about. At the very least, you'll find it interesting plus you may hit the jackpot and learn about a competitor's strategies or possible legal work for existing clients (e.g., infringement). You may even find someone seeking legal services in your field. Using Twitter Search for spying monitoring keywords doesn't require an account.

Unfortunately, Twitter does not make its complete archive searchable. In fact, it only goes back a day or so. However, Google archives Twitter — sort of. If you save your Twitter searches as RSS feeds, and then place those feeds in Google Reader, you can build your own archive of tweets that never disappear.

If you start tweeting someday, don't make the same mistake many others do. Think twice before tweeting about your personal life or your law firm's finances, strategic planning, etc.

2. Start Tweeting With Direct (Private) Messages

When you start searching Twitter, you'll find a lot of "replies to nowhere." Much like that famous bridge to nowhere, which stood to benefit just a few dozen people, these replies are essentially directed at one person or at most a small group of people so they don't make much sense to anyone else. It's like hearing the punch line of a joke without hearing the setup.

Inevitably, you'll come across a tweet and want to reply to the author. Try replying to these tweets privately rather than publicly to prevent cluttering up your stream with replies to nowhere, especially if you have not yet started publicly tweeting or if your reply is unrelated to the topics you typically tweet about.

To contact someone privately, use a Direct Message as opposed to a public @reply. However, you can only send a direct message to someone who follows you — a spam prevention measure that creates a catch-22.

But don't despair. Unless you're trying to contact a celebrity, if you follow the person you want to contact they will usually return the favor and follow you, after which you can direct message them. If they don't reciprocate, try searching Google, LinkedIn, etc. for their email address. If all else fails, you can use an @reply, and later delete it once you've established a dialogue.

3. Tweet Your Blog Posts and Retweet Related Tweets

Because the foregoing activities don't involve public tweets, they pose no risk. If you want to start posting publicly so that you can attract followers and network on a larger scale, the tips below will safely get you started.

If your firm publishes a blog, you can start tweeting immediately. Most blog platforms integrate with Twitter (see, e.g., TypePad, which we use). Once configured, every time you publish a new article in your blog, you can automatically post the title and corresponding link to your Twitter stream. In other words, you can tweet and generate traffic to your blog with zero effort.

You should also consider Retweets — reprinting relevant tweets by other Twitter users. Originally created by Twitter users through a simple copy and paste preceded by the letters RT and the original author's Twitter name, retweeting has become such a phenomenon that Twitter recently unveiled its official retweeting tool.

Retweeting dovetails nicely with searching Twitter for keywords, and tends to attract followers. For example, suppose you want to focus on trademark issues. Every day, you search Twitter for "trademark" and other related keywords. Invariably, you'll find some interesting tweets, perhaps pointing an article somewhere on the Web. Rather than tweet about that same article yourself, you could quickly retweet it instead.

Publishers such as AllTop and Huffington Post have amassed large audiences aggregating the related content of others into one convenient location. Aggregation works just as well on Twitter

Twitter has not (yet) addressed the copyright issues surrounding retweets in its terms of service, but given that an official tool now exists, I suspect Twitter will require all users to permit retweets (Twitter enables you to block the retweets of those you follow, but you cannot prevent people from retweeting your tweets).

Beyond these two starting points, treat your Twitter stream as you would any publication — stick to a theme. This disciplined approach will not only attract a larger audience than a random stream of non-sequiturs, but also attract the kind of people with whom you want to connect. Also, you can still have fun and showcase your personality. Most topics have their lighter side, plus your tweets will hopefully spark some lively debates. Just stay away from listing what you ate for dinner. Few people care about that stuff — unless perhaps you dined with Jennifer Aniston and Ashton Kutcher at Per Se.

Follow Up

You now know a lot more about Twitter than you did a few minutes ago — enough to get started. You may also want to read Twitter 101, Twitter's guide for businesses. Just one more thing. While we welcome you to follow us, we encourage you to join us.

Originally published October 26, 2009. Updated to include Twitter's new retweet tool.

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to lawyers, law office administrators, and others in the legal profession. We link to each new TechnoEditorial and much more in our BlawgWorld newsletter, which is free. Please subscribe now.

Topics: Law Firm Marketing/Publications/Web Sites | Online/Cloud | TL Editorial

Sony Vaio Z21MN Review; Practice Management Data Conversion; Grilling Discovery Service Providers; Cloud Computing Safer Than Software; Much More

By Sara Skiff | Friday, November 20, 2009

Coming today to Fat Friday: Gerard Stubbert reviews his Sony Vaio Z21MN laptop, Paul Mansfield discusses data conversion in relation to switching practice management systems, Dominic Jaar shares some tips for choosing the right online repository for discovery documents, Craig Bayer explains why SaaS is safer than traditional software, and Stephen Hayes shares his experience using Timeslips and Dragon NaturallySpeaking on a 64-bit Windows PC. Don't miss this issue.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Dictation/OCR/Speech Recognition | Fat Friday | Laptops/Smartphones/Tablets | Litigation/Discovery/Trials | Networking/Operating Systems | Online/Cloud | Practice Management/Calendars | Privacy/Security

The Pros and Cons of Using SaaS Products in Law Offices

By Sara Skiff | Tuesday, November 17, 2009

Coming today to TechnoFeature: There's a new kid in town — software as a service (SaaS), aka cloud computing. Many early adopter law firms have embraced SaaS, but should you? In this issue, lawyer and free thinker Jeff Allen lays down the law on SaaS. In a refreshing and unbiased look at this technology, Jeff explores the benefits and risks, and explains how to evaluate vendors and their SaaS offerings. Jeff's advice won't just save you time and money.

How to Receive TechnoFeature
Our flagship newsletter never disappoints thanks to its in-depth reporting by leading legal technology and practice management experts, many of whom have become "household names" in the legal profession. It's in TechnoFeature that you'll find our oft-quoted formal product reviews and accompanying TechnoScore ratings. The TechnoFeature newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Law Office Management | Online/Cloud | TechnoFeature

Smart Invoice: Read Our Exclusive Report

By Neil J. Squillante | Monday, November 16, 2009

Today's issue of TechnoLawyer NewsWire covers an online billing application (see article below), an iPhone app for Shepardizing, a Microsoft Word add-on for creating a table of authorities, a new Twitter feature, and a BlackBerry app that helps you find a restaurant. Don't miss the next issue.

Semi-Automatic Billing

Someday, software will completely eliminate administrative jobs. For example, if a client owes you money, your billing system will hash it out with his banking software. You will only get involved when your software cannot close the deal. You'll then pick up your holographic phone and start yelling at your deadbeat client. Well, not really because none of us will live long enough to witness such smart software. In the meantime, you can at least seek billing software with more automation than what you use now.

Smart Invoice … in One Sentence
Acumantra Solutions' Smart Invoice is a Web-based billing system.

The Killer Feature
The biggest news in billing software this year? Credit card processing. With bankruptcy filings up, suddenly those credit card fees don't seem so bad. They certainly beat not getting paid at all.

Smart Invoice has jumped on this trend. It integrates with Authorize.net, 2CO, PayPal, and Google Checkout. You can embed these payment options in the invoices you send so that clients can click and pay. Smart Invoice notifies you when it receives a payment.

Other Notable Features
Smart Invoice integrates with QuickBooks, which you can use for your general and trust accounting. You can also import client information from Outlook and other programs into Smart Invoice.

Smart Invoice offers a time tracking widget. Once you capture or enter time, you can create an invoice. Smart Invoice also handles other billing methods such as flat fees, and can add taxes and late fees.

You can customize your invoices using CSS, a simple programming language that all Web designers know how to use. You can also use domain mapping to send invoices from your own domain. In addition to emailing invoices, you can export them as PDF files or print them.

In addition to invoicing, Smart Invoice also features estimates, which you may find helpful for flat fee services. As you would expect, Smart Invoice offers a number of reports, which you can customize. Smart Invoice's API enables other companies to develop add-ons for Smart Invoice such as a desktop or mobile application.

What Else Should You Know?
You can select from three versions of Smart Invoice — Free, $14/month, and $39/month (the latter two plans don't have names). The Free plan does not offer domain mapping or PDF invoices, and limits you to three clients. The other two plans offer 25 and 5,000 clients respectively. Learn more about Smart Invoice.

How to Receive TechnoLawyer NewsWire
So many products, so little time. In each issue of TechnoLawyer NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The "In One Sentence" section describes each product in one sentence, and the "Killer Feature" section describes each product's most compelling feature. The TechnoLawyer NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Online/Cloud | TL NewsWire

WizeHive: Read Our Exclusive Report

By Neil J. Squillante | Thursday, November 5, 2009

Today's issue of TechnoLawyer NewsWire covers a Web application for collaboration and project management (see article below), a Microsoft Word add-on for automating the creation of legal documents, a reminder system that works with BlackBerrys and iPhones, illustration software with legal and medical graphics, and a wireless print server. Don't miss the next issue.

Clear Your Mind in the Cloud

See that pile of paper on your desk? No, that one behind the other three. You can't continue to manage your cases like that. Don't feel bad. You're not the only lawyer who needs professional help. Seeking assistance does not suggest weakness. Think of it as the first step to a better you. Will it cost money? Of course, but it'll make you more money … or at least bring you some peace of mind. In the meantime, you may want to hide those piles. Your client just arrived for his meeting.

WizeHive … in One Sentence
PivotPoint Software's WizeHive is an online collaboration and organizational application.

The Killer Feature
Have you noticed how social networks such as LinkedIn and Facebook rely heavily on email? They know that if something isn't in your inbox, it's invisible.

Recognizing that online life revolves around email, WizeHive integrates with any email program using a special address and a notation system. By sending a message to this address with the name of the workspace (see below) in the subject you can create new notes or tasks without having to use the Web interface.

Similarly, you can receive WizeHive communications from your colleagues via email. So why not just use email? Because WizeHive organizes everything for you with threaded messaging, search, large file sharing, and more.

Other Notable Features
WizeHive organizes your information into workspaces. You'll probably want to create a workspace for every client. Within a workspace you'll find sections for people, tasks, data, files, notes, and questions. You can further organize a workspace with pages, which you might create for each matter.

Through the Activity window, you can track all communications across all workspaces and pages that apply to you. Other system-wide views enable you to manage Tasks, People, and Files across all workspaces. The Tasks view offers filtering. For example, you can view tasks assigned to you or to others. Regarding file management, you can edit Word and Excel files within WizeHive without downloading and re-uploading them.

WizeHive also includes an iCal-compatible calendar that displays all date-specific tasks. You can also schedule meetings and events on the calendar.

What Else Should You Know?
You can customize WizeHive with your firm's logo and preferred colors. Another setting enables you to receive all email alerts in a single daily digest. You can choose from five versions of WizeHive — Free, Basic ($9/month), Plus ($24/month), Premium ($39/month), and Enterprise. The versions differ with regard to workspaces, pages, storage, and features such as a vanity URL. Learn more about WizeHive.

How to Receive TechnoLawyer NewsWire
So many products, so little time. In each issue of TechnoLawyer NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The "In One Sentence" section describes each product in one sentence, and the "Killer Feature" section describes each product's most compelling feature. The TechnoLawyer NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Collaboration/Knowledge Management | Online/Cloud | TL NewsWire

Time Matters Review; Vitelity Review; Thoughts on Timeslips; Outlook-to-PDF Tip; RTG Bills Review

By Sara Skiff | Thursday, October 29, 2009

Coming today to Answers to Questions: Debra Bruce reviews Time Matters in a small firm, W. James Slaughter compares eFax to Vitelity, former Timeslips Certified Consultant Paul Mansfield offers some thoughts on Timeslips, John Hall explains how he archives case-related email in PDF format, and Fredric Gruder reviews RTG Bills. Don't miss this issue.

How to Receive Answers to Questions
Do you believe in the wisdom of crowds? In Answers to Questions, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The Answers to Questions newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Email/Messaging/Telephony | Online/Cloud | Practice Management/Calendars | TL Answers
 
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