TechnoLawyer: TL NewsWire

Below you'll find one of the five articles from today's edition of TechnoLawyer NewsWire:

Three Phones in One
By Jill Bauerle
Ever wish your cell phone acted more like your land line or vice versa? Uniden's flip-style 5.8 Ghz ELBT595 cordless phone system merges the functionality of an office phone with the capability of a Bluetooth-enabled mobile phone. While the ELBT595 doesn't snap photos, it's expandable to as many as ten handsets and displays your phone book on a full-color LCD screen. Don't want to waste the long distance minutes on your cell phone but want clear voice quality? The ELBT595's "CellLink" feature enables you to make calls through  your cell phone carrier (provided your cell phone is also Bluetooth-enabled) with the press of a button. The ELBT595 also gives you the option of going hands-free with a Bluetooth-enabled headset (Uniden claims you can wander up to 150 feet from the base). Also included is "DirectLink" — Nextel-like walkie-talkie functionality among handsets. Other functions include the ability to sync up to 100 address entries from your PC using Outlook, picture displays, caller ID, downloadable ringtones, a calendar and alarm, 5-way conference calls, and even a baby monitor. The ELBT595 comes with a Microsoft Windows software package for configuring the phone and runs on a lithium-ion battery. The ELBT595 lists for $229. Learn more about the Uniden ELBT595.

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Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Below you'll find one of the five articles from today's edition of TechnoLawyer NewsWire:

Give Your Data the Protection it Deserves
By Jill Bauerle
In light of recent natural disasters, highly publicized security breaches and increased regulatory compliance mandates, many law firms have developed a keen interest in what once only received lip service — data backup and disaster recovery. Though many firms routinely perform onsite backups, they struggle with off-site backup. Let's face it — storing your backups at home or at your other office across town may not be far enough away — plus it's a hassle. The solution — an online backup service, but which one? EVault looks like a good bet given its breadth of services, profitability ($24 million in sales last year), and large client base (7,000 clients and counting). Perhaps most importantly, EVault provides "end-to-end 256-bit encryption" of your data during all transfers. EVault can backup both your desktops and your servers, including Microsoft Exchange and SQL Server. EVault offers three services for different size law firms: EVault Small Business Edition for firms with fewer than 20 employees, EVault Protect for medium-size firms, and EVault InfoStage for large firms and firms with multiple offices. Each EVault service comes with free e-mail and telephone support. Once an EVault representative walks you through the 20-minute setup, off-site backup becomes fully automatic, eliminating the possibility of human error. EVault Small Business Edition costs $139 to setup and $85/month for up to 5GB or $150/month for up to 10GB. Additional storage sells for $15 or $20/GB depending on your plan. Contact EVault for pricing of its other services. Learn more about EVault.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Below you'll find one of the five articles from today's edition of TechnoLawyer NewsWire:

An Innovative Approach to Managed Network Security
By Jill Bauerle
New document management system? Case management upgrade? Forget about it. Most likely, your IT staff is swamped with network security issues ranging from tracking intrusion attacks to cleaning spam to rooting out spyware to stopping worms (to name just a few). To deal with these problems at the network level, they likely manage a rack of different boxes, each of which can handle a specific type of security threat, but together cannot handle new complex and "blended" threats. To get your IT staff focused back on what your firm really needs to practice law, look no further than Network Box, which provides "outsourced unified threat management" via a single network security appliance and an accompanying off-site 24/7 security management service. In other words, just one "box" managed by the security professionals at Network Box's Operations Centers handles all your network security needs no matter how complex, and keeps your IT staff fully apprised of your network's health. The appliance also provides your firm with a VPN for secure remote access. Best of all, Network Box includes its appliance free of charge with your surprisingly low monthly subscription fee. When Network Box detects an intrusion or suspicious traffic behavior, it can repel it immediately. With everything in one appliance, no time is wasted communicating among multiple devices, and more importantly your IT staff need not read through reams of log files trying to figure it out by hand. Just as impressively, Network Box updates every security appliance it monitors worldwide within 45 seconds on average after learning about a new threat, such as the latest worm. You can choose the level of on-site control that you want to maintain, plus you'll have access to a plethora of reports -- securely online from anywhere. For law firms, Network Box has several appliance options depending on the size and complexity of your network, such as the SME-250, which supports 10-75 users, or the RG-400, which supports hundreds of users. Network Box's security services include anti-virus, anti-spam, anti-spyware, content filtering, intrusion detection and prevention, firewall, and VPN services. Learn more about Network Box.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Coming September 7, 2005 to TechnoLawyer NewsWire: In this issue of TechnoLawyer NewsWire, you'll learn about a home theater furniture company that specializes in entertainment centers for the technologically advanced, a small printer that creates high-quality custom labels, software that enables you to set up a secure WiFi network, a program that relinquishes control of font and page size back to you so you don't need that magnifying glass to read documents on your PDA, and a company that offers wire for every purpose — speaker, Cat 5, power cords, etc. — all thinner than a typical business card.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Below you'll find one of the five articles from today's edition of TechnoLawyer NewsWire:

Share, Access, and Syndicate Your Files (Without E-Mail)
By Jill Bauerle
News Flash: Your colleague has added an important new audio clip or document to your case file. How do you know? You store your case files securely on Box.net, a new online file storage service that features RSS file sharing. Thanks to your Box.net RSS feed, you see your colleague's audio clip and document right in your preferred RSS-enabled browser or newsreader (e.g., MyYahoo, MyMSN, Firefox, BlogLines, FeedDemon, NewsGator, Safari). Click on the file link in your reader and it downloads to your desktop. An account with Box.net provides you with 1, 2, or 5 Gigabytes of secure online storage, enabling you to share and syndicate documents, photos, presentations, and video and audio clips from any computer or Internet-enabled handheld mobile device. When you share your files or folders, you can either provide public access via a unique RSS feed or shared download Web page. Box.net's mobile interface doesn't require any additional configuration on your phone, BlackBerry, or Treo, so you can easily share files from your Box.net account no matter where you are. To use Box.net for group or project collaboration, you can designate sub-accounts to provide clients and colleagues (group members) with access to the files and folders you designate. As the administrator, you can manage the access and upload privileges for all of your group members. If you have a Web site or blog, Box.net provides buttons and links that clients and colleagues can use to subscribe to your RSS feeds with a single click. Instant intranet and extranet! Box.net is Web-based, so there's no software to download or install. You can start sharing files within minutes thanks to Box.net's user-friendly interface. The price is even friendlier -- as little as $2.99 per month for 1 GB of storage or $8.99 per month for 5GB of storage. Learn more about Box.net.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Below you'll find one of the five articles from today's edition of TechnoLawyer NewsWire:

Delegate Time-Tracking to Your Smartphone
By Jill Bauerle
When lawyers venture out of the office, they often fail to track their time in real-time, opting instead for a memory dump when they return to the office. This common practice can result in lost billings. But don't blame these lawyers (they're rightfully focused on performing legal work). Instead, blame their technology — or lack thereof. What lawyers need is mobile technology that can eliminate the hassle of real-time time tracking. Enter AIRTIME Manager's AIRTIME-A4P, a clever utility that resides on your BlackBerry or Palm Treo. After completing a call or sending an e-mail message, AIRTIME-A4P asks you if you'd like to bill the time spent on that activity. With one click, you can effortlessly capture that time. AIRTIME-A4P fills in all the blanks, such as client/matter and the time spent on the call or e-mail, and then wirelessly sends your captured time entry back to your office. In addition to capturing billable time, AIRTIME-A4P can also record expenses. In a nice touch, AIRTIME-A4P features a third option — not recording the time. After all, you might want to make a personal call every now and then. AIRTIME-A4P gets even better over time (no pun intended) as it can adaptively learn about new clients from calls and e-mail messages you receive. After returning to your office, you can access an AIRTIME-A4P report listing all your time entries and edit them as needed. Installing AIRTIME-A4P occurs wirelessly — AIRTIME Manager wirelessly beams the software to your mobile device. AIRTIME-A4P works with all popular time entry and time-billing systems. Pricing is simple, success-based, and revenue-neutral — AIRTIME Manager charges a transaction fee only when you use AIRTIME-A4P to recover time. You can pass through this fee as a client reimbursable expense. Learn more about AIRTIME-A4P.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Coming August 10, 2005 to TechnoLawyer NewsWire:  In this issue of TechnoLawyer NewsWire, you'll learn about a time-tracking utility for all the billable work you perform on your BlackBerry or Treo, a new search utility that bypasses OCR for greater accuracy, free accounting software for small firms, a utility that can batch convert image PDF files into searchable PDf files using Acrobat 7's built-in "Recognize Text" technology, and a new line of duplex scanners designed for law firms.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Below you'll find one of the five articles from today's edition of TechnoLawyer NewsWire:

A Private Eye for Your Word Documents
By Jill Bauerle

Some software companies use clever spelling and punctuation to draw attention to their products. Workshare's free security alert program TRACE! 2.0 comes by its name honestly. All too often, Microsoft Office users enable the "Track Changes" option and later forget to click "Accept all Changes" from the appropriate document menu, inadvertently leaving traces of their work in finished documents, especially when two or more lawyers collaborate. TRACE! scans your outgoing documents for footnotes, redlined changes, comments, even profanity, and saves you the embarrassment of broadcasting what was meant to be for your collaborator's eyes only. Once installed, TRACE! works in the background, scanning and rating your Microsoft Word, PowerPoint, and Excel documents for high, medium, and low risk security breaches. Besides sniffing out rogue commentary, this new version of TRACE! checks documents for leftover intellectual property, financial information, regulatory information, server paths, and e-mail addresses.  When TRACE! detects a breach, an interface window pops up.  Clicking on the alert button will print a report of every last line of hidden data and metadata in a file. A user-friendly interface window also enables you to assess batches of documents in folders, e-mails, and on Web sites.  TRACE! is compatible with Windows 2000/XP and Office 2000, Office XP or Office 2003. Learn more about TRACE!.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Below you'll find one of the five articles from today's edition of TechnoLawyer NewsWire:

Powerful PDF Printing
By Jill Bauerle

With lawyer hard drives bursting at the seams with PDF files, printing them one at a time can quickly become tedious. You have better things to do with your time. Luckily, the PDF mavens at Acrobotics have developed PDF-Multi-Print, a utility dedicated to printing PDF files. PDF-Multi-Print prints your PDF files "silently," which means no annoying dialog box. Just one click and you're printing. Even better, just drop your PDF files into a "Hot Folder," and PDF-Multi-Print will print them for you automatically. Now you're down to no clicks! PDF-Multi-Print supports up to 8 hot folders, which means that you can print to as many as 8 different local or network printers. PDF-Multi-Print prints PDF files in alphabetical order or chronologically by the modification date of the file. Alternatively, you can specify the order in which PDF files print with an "custom ordered list." If you already have a bunch of PDF files in a folder, you can print all of them with one click — no need to move them into a Hot Folder. PDF-Multi-Print will ignore any non-PDF files in such a folder. For law firms with programming resources, PDF-Multi-Print features an extensible command line for customizing your workflow. For example, you can customize PDF-Multi-Print so that users can access it from within other programs. PDF-Multi-Print works with Windows 98 and higher, and Adobe Reader 5 and higher or Adobe Acrobat 5 or higher. The single user version sells for $95 with a server version also available. Learn more about PDF-Multi-Print.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.

Coming July 13, 2005 to TechnoLawyer NewsWire: In this issue of TechnoLawyer NewsWire, tech expert Jill Bauerle covers a new PDF printing utility for lawyers, a secure instant messaging platform, a hot new Tablet PC that doubles as a laptop, a new online calendar service, and unique software that would enable Trevor Reznik to catch some z's let alone the average lawyer with occasional bouts of insomnia.

How to Receive this Newsletter
Published on Wednesdays, TechnoLawyer NewsWire is a weekly newsletter that enables you to learn about new technology products and services of interest to legal professionals. Like all of our newsletters, it's free. Please subscribe now.