In today's issue of TechnoLawyer NewsWire, lawyer and legal technology legend Dennis Kennedy covers a communications solution that integrates desktop faxing and PDF creation, a free Web analytics tool, and a free Web-based productivity suite. Don't miss the next issue.
Below you'll find one of the three articles from today's edition:
Double Your Productivity
By Dennis Kennedy
Many lawyers want a desktop faxing tool. Many lawyers also want a PDF creation tool. As digital technologies converge, you can see the overlap between these two tools. Once we scan a document, we should be able to fax it and email it — with one click.
Equisys' Zetafax Duo 2007 integrates the popular Zetafax with Zetadocs PDF. The result is what it calls a visual document builder that enables you to create and combine documents into PDF files that you can can fax or email, whichever makes the most sense for you and the recipient. And you can do all of this from Outlook.
With the Zetadocs PDF component, you can merge documents created in different programs or scanned using any TWAIN-compliant scanner into a single PDF file (e.g., a cover letter created in Word and a bill created in your time-billing software). You can also apply your letterhead, logo, etc., attach existing PDF files, and archive every file you fax and email. Best of all, for routine tasks that you perform over and over again, you can create "automation commands" (macros) that perform a series of tasks with one click (handy for distributing a client newsletter).
With the Zetafax component, you can send and receive faxes using the Zetafax client or, as noted above, Outlook. Because faxes are routed over your law firm's network, they remain secure from sender to recipient. Zetafax 2007 integrates with Microsoft Office 2007 and Exchange 2007, but also supports prior versions of both products. Zetafax 2007 also integrates with just about any other mail sever via its optional email gateway, and many popular CRM programs such as ACT!, Goldmine, and SalesLogix.
Zetafax Duo 2007 installs quickly and takes advantage of Windows Group Policy to let you roll out client software from a central location rather than visiting each desktop. Zetafax Duo pricing starts at $1,295 for 5 users (upgrades start at $795). Learn more about Zetafax Duo 2007.
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