Today's issue of TechnoLawyer NewsWire covers a metadata removal solution for mobile devices and Webmail (see article below), a Bates stamping and watermarking utility for Microsoft Word, an online file storage and sharing service, an iPhone business card scanning app, and an iPad VPN app. Don't miss the next issue.
Metadata Removal for Smartphone and Webmail Users
Imagine that your clan lives on an island not far from a hostile clan on another island. After much effort, you build a defense system that no boat can penetrate. But you soon discover that your rivals have invented something called an airplane. Now what? Law firms find themselves in a similar predicament regarding document security. After investing in technology to prevent lawyers and staff from emailing documents containing metadata from their PCs, your firm now needs to safeguard their smartphones and Webmail accounts too.
Workshare Protect Server … in One Sentence
Workshare Protect Server prevents metadata leaks via email sent from corporate Webmail accounts as well BlackBerry, iPhone, and other mobile devices.
The Killer Feature
The term "metadata" refers to invisible information in PDF and word processing documents such as annotations, redacted text, and tracked changes.
With "minimal user training," Workshare Protect Server removes metadata from Microsoft Word, Excel, PowerPoint, and PDF attachments (including those in .zip archives) sent via mobile devices, Outlook Web Access, and Lotus iNotes. Workshare Protect Server also has a minimal footprint. There's no client software to install or configure.
Other Notable Features
As its name implies, Workshare Protect Server enables you to centrally manage and configure your firm's metadata policies. From the administrative Web-based console you can also monitor, track, and audit all metadata leaving your firm.
Workshare Protect Server includes a number of reports. For example, users can receive a clean report via email, which lists all the metadata removed from a document. Administrators can receive email alerts when policy violations or other issues arise. Other features include cleaning overrides and embedded email support.
Workshare Protect Server integrates with Workshare Protect (desktop metadata removal software) and Workshare Professional (document comparison and metadata removal suite).
What Else Should You Know?
Using the application programming interface, you can customize Workshare Protect Server to remove metadata from third-party software such as Microsoft SharePoint and document management systems. Pricing starts at $70 per seat. Current Workshare customers are eligible for special pricing. Learn more about Workshare Protect Server.
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