Today's issue of TL NewsWire covers a Windows-based document management system (see article below), a SharePoint alternative, a cloud-based document and knowledge management system, a secure video-conferencing app for iPad and Android tablets, and a dual monitor utility. Don't miss the next issue.
Document Management Software for Small Law Firms
In school, your science teacher told you that perpetual motion machines don't exist. Clearly, your science teacher didn't understand the media. Lately, the media has beaten into your heads the concept of consumerization of technology. They speak the truth, but they speak it too often. There's a more important, unreported trend occurring in the legal industry (and probably others too). Software companies have begun offering big iron products to small law firms and even sole practitioners. No better example of this trend exists than document management for an obvious reason — even solos accumulate and create ever increasing amounts of documents (including email).
Sohodox … in One Sentence
Itaz Technologies' Sohodox is a document management system for 1-20 users.
The Killer Feature
You say tomato. I say tomato. Well, that doesn't quite work in the written realm, but you get the idea. Different strokes for different law firms.
With Sohodox, you can organize your documents in two ways — using files and folders and/or keyword tags. These two tools enable you to create a customized organizational system. For example, you might create folders for each client and subfolders for each matter, and use tags for document type, document ID number, author, version, etc.
Other Notable Features
Sohodox works primarily via drag and drop, including attachments from Outlook. It doesn't force you to place a new document into the system. However, it can automatically import any document placed in designated folders as well as automatically import email from specified accounts. Sohodox can also batch import documents and integrate with TWAIN scanners.
Sohodox offers full-text searching, and includes optical character recognition for any scanned documents you store. The Quick Search box appears at the top of each screen, but there's also an Advanced Search tool for Boolean queries, and searching by date, tags, etc. Search results display document thumbnails plus you can view Word and Excel files without opening them.
When using Sohodox with multiple users, you can apply security settings to documents and folders. Other features include annotations, document linking, and a backup/restore utility.
What Else Should You Know?
Sohodox runs on Windows (it uses Microsoft Access as its database). Pricing starts at $199 for a single user. The company also offers 2-packs, 3-packs, 4-packs, 5-packs, 10-packs, and 20-packs at increasing discounts per additional user. Learn more about Sohodox.
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