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Reviews of Credenza, Casemaker, Fastcase, DisplayFusion Pro; Advice for Time Matters Users; Text Spotlight Replacement

By Kathryn Hughes | Thursday, October 10, 2013

Today's issue of TL Answers contains these articles:

Andrew Weltchek, Review: Credenza in a Solo Practice With an iPad

Richard Marx, Options for Law Firms Using an Old Version of Time Matters

Nathan Davis, Review: Casemaker and Fastcase

Joshua Gordon, Review: DisplayFusion Pro (With Four Monitors)

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Legal Research | Monitors | Practice Management/Calendars | TL Answers

Republic Wireless; Review of SugarSync and Synergy+; Document Naming; Scan Jams; Proofreading Software

By Kathryn Hughes | Thursday, October 3, 2013

Today's issue of TL Answers contains these articles:

Neil Squillante, Advice About Republic Wireless

Charles Cochran, Review: SugarSync and Syngery+ With Four Monitors

John Armstrong, Another Twist on Document Naming

Richard Schafer, How to Avoid Scan Jams

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Coming Attractions | Email/Messaging/Telephony | Monitors | Networking/Operating Systems | TL Answers | Utilities

Get Smart About Your Smartphone Contract Plus WiFi Hotspot Ethics

By Neil J. Squillante | Wednesday, October 2, 2013

Originally published on October 1 in our free SmallLaw newsletter. Instead of reading SmallLaw here after the fact, sign up now to receive future issues in realtime.

If you think you save money by not upgrading your smartphone every two years think again. In this issue of SmallLaw, TechnoLawyer publisher Neil Squillante explains the hidden cost of subsidized smartphones and two-year contracts. By following Neil's advice, you won't get suckered by the carriers. Neil also has advice for families, and for power users who want a new smartphone every year. Also, don't miss the SmallLaw Pick of the Week (newsletter only) for a new development regarding the ethics of using public WiFi hotspots.

GET SMART ABOUT YOUR SMARTPHONE CONTRACT

People often make unwise economic decisions not because they're stupid, but because they're too busy with their lives to analyze a situation. Ironically, lawyers also suffer from this syndrome. In this issue of SmallLaw, you'll learn how to avoid overpaying for your smartphone contract.

Before I begin, I acknowledge that T-Mobile and some mobile virtual network operators offer voice and data service without a contract or at least without as long of a contract. If these services work for you, then by all means get off the two-year contract treadmill. However, most of us agree to two-year contacts with AT&T, Sprint, or Verizon because they have the largest networks and widest select of smartphones (e.g., T-Mobile didnt offer the iPhone until this year) — and because of the psychological power of subsidized smartphones.

Why You Should Buy a New Smartphone Every Two Years

Many small firm lawyers and staff have tight budgets so it may seem presumptuous of me to tell you to buy a new smartphone every two years. However, even if you don't buy a new smartphone every two years, you still end up paying for one thanks to the way subsidization works.

Half of TechnoLawyer members use an iPhone so let's use the 16 GB iPhone 4s on Verizon to explain subsidization (the economics lesson below applies to other smartphones too though not as dramatically).

Two years ago in October 2011, you buy a 16 GB iPhone 4s for $200. Right?

Wrong! The actual cost of your iPhone is $650. That's how much Verizon pays Apple. Verizon is not a charity, which explains why you agree to a two-year contract. The $450 difference is a loan.

Over the next two years, you slowly pay Verizon the remaining $450 for your iPhone 4s after which you actually own your iPhone.

So far so good. But you then make a terrible economic decision — you continue using the same iPhone 4s after your contract expires.

If your monthly Verizon bill dropped by $18.75, this decision would be rational if you're on a tight budget and the iPhone 4s still serves you well.

The problem is that your monthly bill doesn't drop. It remains the same. This means you start paying Verizon another $450 for a new iPhone even though you don't actually have a new iPhone!

Now, if your contract expires in June, I can understand waiting two months because Apple ships a new iPhone every September. But once you get your contract to start in September, you should always buy a new iPhone every two years.

Not only will you have a much better iPhone, but you won't have to pay $200 up front for it, just the $450 baked into Verizon's monthly bills.

How so? Well, it involves two steps. First, you have to shell out $200 for your new 16 GB iPhone 5s. Second, you then resell your iPhone 4s on eBay for $200 or more. Remember, the original price of your iPhone 4s was $650. An enormous market exists for used iPhones since Apple doesn't officially support many carriers. Also, many people who cannot commit to a contract want an iPhone to use with prepaid plans or with WiFi only.

If you don't want to deal with the hassles of eBay, companies like Gazelle currently pay $160 to $170 for a functional iPhone 4s ($70 for a broken iPhone 4s). This means you actually pay just $30 to $40 up front for a new iPhone 5s. Your monthly bill remains the same as noted above.

So now that you understand iPhone economics, please don't make the mistake of failing to buy a new iPhone after your two-year contract expires. And again, now is the ideal time if your contract has expired because you'll align your contract expiration with Apple's iPhone release cycle.

I mentioned above that this same advice applies to other smartphones though not as dramatically. That's because other smartphones don't retain their value as well as an iPhone when you sell it after two years so you'll pay more up front for your new smartphone.

Additional Tips for Families and Power Users

If you and others in your household use smartphones, you should not only make sure you're on the same carrier but also take advantage of their shared plans. For example, after placing their two iPhones and two iPad minis on Verizon's Share Everything plan (all devices share the same data allotment), my father and stepmother dramatically reduced their monthly bill.

Power user often seems like a synonym for crazy person until you dig deeper. I purchase every new iPhone. Thus, every other year, I pay full price — $850 since I use the 64 GB model.

I started selling on eBay in 2001 so I have more than a decade of positive reviews from buyers. Furthermore, I sell one-year old iPhones, not two-year old iPhones. I also don't upgrade to the new version of iOS, which gives buyers a choice of operating systems. My iPhones remain in excellent condition even though I don't use a case (I'm surprised at how often people drop their iPhones). These factors mean I get top dollar for my auctions.

Additionally, I don't buy insurance or extended warranties such as AppleCare, a significant savings. I also don't have any other telephone service such as a land line. And I have a Share Everything plan (one iPhone and two iPad minis).

Finally, I'm too well-informed about the game to get suckered by power user plans such as AT&T Next, T-Mobile Jump, or Verizon Edge. Lawyer Nilay Patel explains why these plans overcharge you.

As a result of all of the above, I pay only a small premium if that to get a new iPhone every year. Crazy? Yes. Like a fox.

Neil J. Squillante is the publisher of TechnoLawyer.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, this newsletter provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Email/Messaging/Telephony | Laptops/Smartphones/Tablets | SmallLaw

WordPerfect-Word Roundtrip Tips; Document Naming Tip; Phantom Monitor Exorcism; Review of NaturallySpeaking 12

By Kathryn Hughes | Thursday, September 26, 2013

Today's issue of TL Answers contains these articles:

Karl M. Rowe, How to Use WordPerfect and Deliver Problem-Free Word Documents

Joseph Matejkovic, Yet Another Reason to Place Dates in Document Names

Andrew Willinger, The Best Way to Exorcise a Phantom Monitor on a Laptop

Randy Gold, Review: Dragon NaturallySpeaking 12 (Plus Outlook Problem)

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Monitors | Networking/Operating Systems | TL Answers

The Ideal Technology Team for Small Law Firms Plus Review of CODE Keyboard

By Kathryn Hughes | Wednesday, September 25, 2013

Coming today to SmallLaw: You can't easily change the people in your law firm, but you can change your technology. In this issue of SmallLaw, legal technology consultant Paul Purdue puts together a "team" of software products for a new 12-lawyer firm. In the process, he explains the role of each product and how it integrates with the others. Even if you can't rebuild your infrastructure from scratch, Paul's walkthrough will give you some ideas on how you can improve and add to your technology team. Also, don't miss the SmallLaw Pick of the Week for a review the CODE mechanical keyboard.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Document Management | Email/Messaging/Telephony | Online/Cloud | Practice Management/Calendars | SmallLaw

The Golden Age of Macs in Law Firms; Email Disclaimers; Review of ClearScan; Taming Date Modified in Windows

By Kathryn Hughes | Thursday, September 19, 2013

Today's issue of TL Answers contains these articles:

Neil Chapman, Why Macs Suddenly Make Sense for Law Firms

Bob Leonard, When I Use and Don't Use Email Disclaimers

Richard Schafer, Review: ClearScan (Adobe Acrobat OCR Option)

Andrew Willinger, The Problem With Date Modified (And How to Tame It)

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Copiers/Scanners/Printers | Document Management | Email/Messaging/Telephony | Practice Management/Calendars | TL Answers

Three Outlook Features for Automating Your Email Messages Plus How to Create Ringtones

By Kathryn Hughes | Thursday, September 19, 2013

Coming today to SmallLaw: Practicing law involves both enjoyable and thankless work. The latter often involves routine email messages or components of email messages such as the boilerplate language that accompanies a retainer agreement. Law firm technology consultant Ben Schorr wants to help you spend more of your time on the enjoyable work. In this issue of SmallLaw, Ben teaches you how to use three Outlook features — AutoCorrect, Quick Parts, and Templates — to automate your email messages, including automatically attaching specified documents. Also, don't miss the SmallLaw Pick of the Week to learn how to create your own ringtones.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Automation/Document Assembly/Macros | Coming Attractions | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | SmallLaw

Defending the Home Law Office; Reviews of Worldox, TruConnect, Dragon, Audio-Technica Pro 8HEx; NSA Snooping; Much More

By Kathryn Hughes | Thursday, August 29, 2013

Today's issue of TL Answers contains these articles:

Andrew Almond, Review: Worldox

Harold Burstyn, In Defense of the Home Law Office

Steve Pena, Review: TruConnect Mobile Hotspot

Christian Onsager, Review: Dragon NaturallySpeaking 12 and Audio-Technica Pro 8HEx Headset Microphone

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Gadgets/Shredders/Office Gear | Law Office Management | TL Answers

Windows on Mac; Microsoft Word and Internet Explorer Rant; Review of Line2; Two Monitors for Every Lawyer

By Kathryn Hughes | Friday, August 23, 2013

Today's issue of Fat Friday contains these articles:

Mark Klarich, Running Windows and Windows Applications on a Mac

Jason McGrath, Review: Microsoft Word and Internet Explorer

Patrick Stiehm, Review: Line2

Thomas F. McDow, Doesn't Every TechnoLawyer Member Use Two Monitors?

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Email/Messaging/Telephony | Fat Friday | Laptops/Smartphones/Tablets | Monitors | Networking/Operating Systems

Peek-A-Boo: How to Use the To-Do Bar in Outlook 2013 Plus Web Hosting Fees

By Kathryn Hughes | Tuesday, August 20, 2013

Coming today to SmallLaw: If you regret upgrading to Outlook 2013 because the To-Do Bar no longer exists, breathe easy. It's still there, just hidden. Never heard of the To-Do Bar? If you use Outlook, you should consider using it. In this issue of SmallLaw, law firm technology consultant Ben Schorr explains how to resurrect the To-Do Bar in Outlook 2013. Ben also shares some tips on how to maximize its usefulness. If you haven't yet upgraded to Outlook 2013, you'll learn about the differences between the new and previous To-Do Bar. Also, don't miss the SmallLaw Pick of the Week to see if you pay too much for web site hosting.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Email/Messaging/Telephony | Practice Management/Calendars | SmallLaw
 
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