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The Best Alternative iPad Web Browser Plus a Deadly AFA

By Kathryn Hughes | Thursday, October 10, 2013

Coming today to SmallLaw: Backups don't only apply to data, but also to iPad apps given their low prices. In this issue of SmallLaw, legal technology consultant Brett Burney discusses Safari's shortcomings such as not being able to pretend it's Internet Explorer for certain web sites that lawyers regularly use. After explaining why you should have at least one alternative web browser, Brett then compares four alternatives regarding these advanced functions and declares a winner. Also, don't miss the SmallLaw Pick of the Week for an alternative fee arrangement to avoid like the plague.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Laptops/Smartphones/Tablets | SmallLaw

Reviews of Credenza, Casemaker, Fastcase, DisplayFusion Pro; Advice for Time Matters Users; Text Spotlight Replacement

By Kathryn Hughes | Thursday, October 10, 2013

Today's issue of TL Answers contains these articles:

Andrew Weltchek, Review: Credenza in a Solo Practice With an iPad

Richard Marx, Options for Law Firms Using an Old Version of Time Matters

Nathan Davis, Review: Casemaker and Fastcase

Joshua Gordon, Review: DisplayFusion Pro (With Four Monitors)

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Legal Research | Monitors | Practice Management/Calendars | TL Answers

The Inside Story of the iPhone's Launch Plus 144 More Must-Reads

By Kathryn Hughes | Wednesday, October 9, 2013

Coming today to BlawgWorld: Our editorial team has selected and linked to 145 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our BlawgWorld Pick of the Week.

How Microsoft Can Prevent Its Death

Get Smart About Your Smartphone Contract

Can Law Firms Receive Payment Via PayPal?

Four Poor Navigational Choices for Law Firm Web Sites

Congratulations to Fred Vogelstein of The New York Times on winning our BlawgWorld Pick of the Week award: The Inside Story of the iPhone's Launch

Don't miss today's issue or any future issues of BlawgWorld.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy articles (and podcasts) published online without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. The BlawgWorld newsletter is free so don't miss the next issue. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management | Technology Industry/Legal Profession

Reviews of NaturallySpeaking 12.5, Jarte, Arkon Portable Fold-Up Stand; Height-Adjustable Desks; Using Downtime

By Kathryn Hughes | Friday, October 4, 2013

Today's issue of Fat Friday contains these articles:

Dave Migliaccio, Review: Dragon NaturallySpeaking 12.5 Plus Dictation v. Typing

Steven Schwaber, Use Your Downtime Wisely and Get on Your Feet

Ernest Bruchez, Review: Jarte (Text Editor)

Jeremy Clark, Review: Arkon Portable Fold-Up Stand For Tablets

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Fat Friday | Furniture/Office Supplies | Gadgets/Shredders/Office Gear | Laptops/Smartphones/Tablets | Law Office Management

iPhone and iPad Information Management Tips Plus the Best iPad Keyboards

By Jeff Richardson | Thursday, October 3, 2013

Originally published on August 30 in our free SmallLaw newsletter. Instead of reading SmallLaw here after the fact, sign up now to receive future issues in realtime.

You've heard stories about hapless iPhone owners who thought their data was backed up despite never syncing their iPhone with their computer or iCloud. Before you snicker, we bet you haven't tapped the full potential of your iOS devices. In this issue of SmallLaw, lawyer and iOS expert Jeff Richardson provides little-known but powerful tips for Apple's Contacts, Reminders, and Notes apps. He also explains how you can use your iPhone to create and manage your usernames and passwords, and enter them into any web browser. Also, don't miss the SmallLaw Pick of the Week (newsletter only) for a buyer's guide to the best iPad keyboards.

IPHONE AND IPAD INFORMATION MANAGEMENT TIPS

Each day of law practice and life inundates us with small bits of information that we need to recall for later reference, but before you can remember one tidbit the next item shows up, followed by another one. Pick up your laundry tomorrow night. Buy travel-sized shaving cream at the pharmacy. Remember this phone number, this password, this person's name, etc. The information never seems to end.

Fortunately, your iPhone is always nearby, and excels at remembering all of the nitty, gritty details so that you don't need to burden yourself with memorization. In this issue of SmallLaw, I'll discuss apps and strategies to help you control this flood of information.

Information About People

You probably use the Contacts app to store a person's name, company name, email address, phone number, and other basic information. But if you tap the Edit button when viewing a contact and then choose Add Field, you will set that you can add many other useful fields.

For example, you can add a Phonetic First or Last Name to remember how to pronounce a person's name and avoid future embarrassment. You can also create a blank notes field with any kind of useful information about a person. I use the notes field to jot down the name and birth dates of children so that when I see someone again, I can remember that his son is "John" and is six years old. You might want to note interests, hobbies, favorite sports teams, etc.

Another field enables you to add a birthday to a contact, after which an entry will appear in Calendar with a small gift icon to remind you. Better yet, the powerful app Fantastical (which I use far more often than the built-in Calendar app) will calculate the math and display that it's Joe's 44th birthday.

The Reminders App and Siri

The iPhone's built-in Reminders app can remind you about specific tasks at a certain time or place. Launch the Reminders app, tap an empty line, jot down a few words about your task (like "Pick up hot dogs for Labor Day barbecue"), and then tap the arrow at the end of the line to remind you at a specific time (Saturday at 5 pm) or at a specific place (such as when you leave your office or when you arrive at a shopping center).

That's a great help, but what makes the Reminders app incredibly useful is the ability to use Siri to create reminders. You can dictate a reminder far faster than you can create one with your fingers. Activate Siri and simply talk to your iPhone. Say "Remind me to call Steve when I get to the office." Siri will ask which Steve, showing you a list of all of your contacts named Steve. Then whenever you next arrive at your office, Siri will remind you to place the call.

You can also tell Siri to "Remind me to go to the bank when I leave home" or "Remind me to start preparing for the Smith meeting at 2:30 on Thursday." All of this works a lot better than jotting down a reminder on cocktail napkin that you forget in your pants pocket, only to be seen again in a different form after going through the washing machine.

You can create different lists in the Reminders app. I recommend that you create one called "Grocery List." That way, in the future, you can simply tell Siri "Add milk to my grocery list." When you get to the store, look at the Grocery List in Reminders to see everything you wanted to remember to buy, including the items you haven't thought about since last Tuesday. You can also create date-specific lists. Tap on a specific date on the calendar in the Reminders app (e.g., Labor Day), and then add your tasks for that day.

All of the above also works on the iPad 3 or later and the iPad mini. In fact, if you have both an iPad and an iPhone, Reminders can keep your two devices in sync via Apple's free iCloud service.

The Notes App and Siri

The built-in Notes app is a simple but effective place to jot down quick notes on any topic that you can imagine. Like Reminders, it's much more powerful when you use Siri. Tell your iPhone or iPad, "Note that Suzie is arriving on Delta flight 456" and Siri will automatically create a new item in the Notes app with that text. Then you no longer need to worry about memorizing that flight number.

Usernames and Passwords

We all struggle to remember the endless usernames and passwords associated with our increasingly digital lives. A horrible "solution" is to use the same password everywhere; you don't want a hacker to gain access to one of your accounts and suddenly have access to all of them.

Rather than place sensitive passwords in the Notes app that any who picks up your iPhone can access, I recommend purchasing one of the many dedicated password apps such as LastPass, mSecure, or my favorite 1Password.

1Password remembers all of my passwords, includes a built-in web browser that can access a web site and enter my username and password automatically, and securely syncs with the web browsers on both my PC and Mac so that with a simple keystroke I can enter (or save) a password for every web site on any computer, iPad, and iPhone of mine. The app can also create complex, secure passwords that are impossible to guess and impervious to so-called dictionary attacks because they don't consist of English words. However, you never have to worry about memorizing or typing these long passwords because 1Password software handles that for you.

1Password can store more than just passwords. It has forms for remembering social security numbers, credit cards, software licenses, etc. I also love the secure notes feature because it provides a place to jot down private information protected under the lock and key of the 1Password app.

Jeff Richardson practices law in New Orleans and publishes iPhone J.D., the oldest and largest website for attorneys who use the iPhone and iPad.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, this newsletter provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Collaboration/Knowledge Management | Laptops/Smartphones/Tablets | Privacy/Security | SmallLaw | Utilities

Get Smart About Your Smartphone Contract Plus WiFi Hotspot Ethics

By Neil J. Squillante | Wednesday, October 2, 2013

Originally published on October 1 in our free SmallLaw newsletter. Instead of reading SmallLaw here after the fact, sign up now to receive future issues in realtime.

If you think you save money by not upgrading your smartphone every two years think again. In this issue of SmallLaw, TechnoLawyer publisher Neil Squillante explains the hidden cost of subsidized smartphones and two-year contracts. By following Neil's advice, you won't get suckered by the carriers. Neil also has advice for families, and for power users who want a new smartphone every year. Also, don't miss the SmallLaw Pick of the Week (newsletter only) for a new development regarding the ethics of using public WiFi hotspots.

GET SMART ABOUT YOUR SMARTPHONE CONTRACT

People often make unwise economic decisions not because they're stupid, but because they're too busy with their lives to analyze a situation. Ironically, lawyers also suffer from this syndrome. In this issue of SmallLaw, you'll learn how to avoid overpaying for your smartphone contract.

Before I begin, I acknowledge that T-Mobile and some mobile virtual network operators offer voice and data service without a contract or at least without as long of a contract. If these services work for you, then by all means get off the two-year contract treadmill. However, most of us agree to two-year contacts with AT&T, Sprint, or Verizon because they have the largest networks and widest select of smartphones (e.g., T-Mobile didnt offer the iPhone until this year) — and because of the psychological power of subsidized smartphones.

Why You Should Buy a New Smartphone Every Two Years

Many small firm lawyers and staff have tight budgets so it may seem presumptuous of me to tell you to buy a new smartphone every two years. However, even if you don't buy a new smartphone every two years, you still end up paying for one thanks to the way subsidization works.

Half of TechnoLawyer members use an iPhone so let's use the 16 GB iPhone 4s on Verizon to explain subsidization (the economics lesson below applies to other smartphones too though not as dramatically).

Two years ago in October 2011, you buy a 16 GB iPhone 4s for $200. Right?

Wrong! The actual cost of your iPhone is $650. That's how much Verizon pays Apple. Verizon is not a charity, which explains why you agree to a two-year contract. The $450 difference is a loan.

Over the next two years, you slowly pay Verizon the remaining $450 for your iPhone 4s after which you actually own your iPhone.

So far so good. But you then make a terrible economic decision — you continue using the same iPhone 4s after your contract expires.

If your monthly Verizon bill dropped by $18.75, this decision would be rational if you're on a tight budget and the iPhone 4s still serves you well.

The problem is that your monthly bill doesn't drop. It remains the same. This means you start paying Verizon another $450 for a new iPhone even though you don't actually have a new iPhone!

Now, if your contract expires in June, I can understand waiting two months because Apple ships a new iPhone every September. But once you get your contract to start in September, you should always buy a new iPhone every two years.

Not only will you have a much better iPhone, but you won't have to pay $200 up front for it, just the $450 baked into Verizon's monthly bills.

How so? Well, it involves two steps. First, you have to shell out $200 for your new 16 GB iPhone 5s. Second, you then resell your iPhone 4s on eBay for $200 or more. Remember, the original price of your iPhone 4s was $650. An enormous market exists for used iPhones since Apple doesn't officially support many carriers. Also, many people who cannot commit to a contract want an iPhone to use with prepaid plans or with WiFi only.

If you don't want to deal with the hassles of eBay, companies like Gazelle currently pay $160 to $170 for a functional iPhone 4s ($70 for a broken iPhone 4s). This means you actually pay just $30 to $40 up front for a new iPhone 5s. Your monthly bill remains the same as noted above.

So now that you understand iPhone economics, please don't make the mistake of failing to buy a new iPhone after your two-year contract expires. And again, now is the ideal time if your contract has expired because you'll align your contract expiration with Apple's iPhone release cycle.

I mentioned above that this same advice applies to other smartphones though not as dramatically. That's because other smartphones don't retain their value as well as an iPhone when you sell it after two years so you'll pay more up front for your new smartphone.

Additional Tips for Families and Power Users

If you and others in your household use smartphones, you should not only make sure you're on the same carrier but also take advantage of their shared plans. For example, after placing their two iPhones and two iPad minis on Verizon's Share Everything plan (all devices share the same data allotment), my father and stepmother dramatically reduced their monthly bill.

Power user often seems like a synonym for crazy person until you dig deeper. I purchase every new iPhone. Thus, every other year, I pay full price — $850 since I use the 64 GB model.

I started selling on eBay in 2001 so I have more than a decade of positive reviews from buyers. Furthermore, I sell one-year old iPhones, not two-year old iPhones. I also don't upgrade to the new version of iOS, which gives buyers a choice of operating systems. My iPhones remain in excellent condition even though I don't use a case (I'm surprised at how often people drop their iPhones). These factors mean I get top dollar for my auctions.

Additionally, I don't buy insurance or extended warranties such as AppleCare, a significant savings. I also don't have any other telephone service such as a land line. And I have a Share Everything plan (one iPhone and two iPad minis).

Finally, I'm too well-informed about the game to get suckered by power user plans such as AT&T Next, T-Mobile Jump, or Verizon Edge. Lawyer Nilay Patel explains why these plans overcharge you.

As a result of all of the above, I pay only a small premium if that to get a new iPhone every year. Crazy? Yes. Like a fox.

Neil J. Squillante is the publisher of TechnoLawyer.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, this newsletter provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Email/Messaging/Telephony | Laptops/Smartphones/Tablets | SmallLaw

Top Eight Enterprise Features in iOS 7 Plus 138 More Must-Reads

By Kathryn Hughes | Monday, September 30, 2013

Coming today to BlawgWorld: Our editorial team has selected and linked to 139 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our BlawgWorld Pick of the Week.

A Law Firm's Favorite Legal Technology Products

Review: Top Five Haswell-Powered Notebooks

QuickBooks Tip: Setting Customer Credit Limits

Top Seven Tips for Landing Pages That Convert

Congratulations to Ali Kafel of TechZone360° on winning our BlawgWorld Pick of the Week award: Top Eight Enterprise Features in iOS 7

Don't miss today's issue or any future issues of BlawgWorld.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy articles (and podcasts) published online without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. The BlawgWorld newsletter is free so don't miss the next issue. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management | Privacy/Security | Technology Industry/Legal Profession

Clio iOS App: Read Our Exclusive Report

By Neil J. Squillante | Thursday, September 26, 2013

Today's issue of TL NewsWire covers an iPhone practice management app with a user interface designed for iOS 7 (see article below), a PACER alternative, desktop search software, and an iOS recording app and optional transcription service. Don't miss the next issue.

IPHONE APP OFFERS COMPREHENSIVE ACCESS TO YOUR PRACTICE

For years, lawyers have clamored for iPhone practice management apps. Break out the bubbly because the golden age of such apps has begun. On the iPhone, user experience — especially fast access to features — is just as important as the features themselves. With this in mind, the developers of the newest practice management iPhone app have created several user interface flourishes.

Clio for iPhone … in One Sentence

Launched this week, Clio for iPhone is a native iPhone app for the Clio practice management system that has a user interface designed from the ground up for iOS 7.

The Killer Feature

Did you know that Apple didn't invent "pull to refresh"? However, Apple has since adopted it in Mail and other apps because it's so intuitive. Don't be surprised if Apple also copies Clio for iPhone's "Triptych Layout," which consists of two slide menus on either side of the screen. It's designed to reduce the number of taps required to access features.

When you swipe from left to right, you can access Clio for iPhone's core features, including Matters, Contacts, Calendars, Tasks, Time Entries, and Documents. Swiping right to left reveals a task menu that includes a timer, your task agenda, and most important tasks as well as recent matters you've accessed. Just tap to access any item in either triptych area.

It's no surprise that Clio for iPhone's Triptych Layout coincides with the release of iOS 7 given that Apple's new mobile operating system emphasizes layers (depth). Clio for iPhone also supports iOS 6.

"We wanted to give lawyers both flexibility and fast access to their data," CEO Jack Newton told us. "The Clio iOS App achieves this by marrying all the features lawyers need to manage their practice from anywhere with an innovative design. Whether it's updating tasks during a commute, tracking time during a client lunch, pulling up documents on the fly, etc., no other mobile legal practice management app enables lawyers to access features so quickly."

Other Notable Features

Clio for iPhone's Matter Timeline gives you a complete history of any matter. You can see, access, and edit recent events, as well as see notes and other details. Quick Actions enable you to add notes or time entries to any matter. These immediately show up in the Matter Timeline.

Regarding to time entries, there's a built-in timer as noted above. Once started, the timer remains visible on every screen in a blue bar. On the Time Entry screen, you can see time entries organized by day. A summary of billed time also exists, enabling you to review all of your billed time and revenue for a matter or time period.

Other features include iPhone integration (e.g., tap email addresses to compose a message, tap telephone numbers to place calls, etc.), the ability to require a personal identification number to open the app for added security, full access to all DOC, PDF, and other documents stored in Clio, and automatic bidirectional syncing with your Clio account (if you're offline, syncing will occur when you're back online).

What Else Should You Know?

Clio for iPhone is free, available on the App Store. It requires a Clio account. Pricing for Clio starts at $49 per month per lawyer, and $25 per month per support staff. Learn more about Clio for iPhone.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Laptops/Smartphones/Tablets | Practice Management/Calendars | TL NewsWire

WordPerfect-Word Roundtrip Tips; Document Naming Tip; Phantom Monitor Exorcism; Review of NaturallySpeaking 12

By Kathryn Hughes | Thursday, September 26, 2013

Today's issue of TL Answers contains these articles:

Karl M. Rowe, How to Use WordPerfect and Deliver Problem-Free Word Documents

Joseph Matejkovic, Yet Another Reason to Place Dates in Document Names

Andrew Willinger, The Best Way to Exorcise a Phantom Monitor on a Laptop

Randy Gold, Review: Dragon NaturallySpeaking 12 (Plus Outlook Problem)

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Monitors | Networking/Operating Systems | TL Answers

How to Cut the Web Cord Plus 141 More Must-Reads

By Kathryn Hughes | Tuesday, September 24, 2013

Coming today to BlawgWorld: Our editorial team has selected and linked to 142 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our BlawgWorld Pick of the Week.

Top Five Trends in Time-Billing Software

Review: iOS 7

Law Firms and Obamacare

How to Get Your Law Firm's Blog Into Google News

Congratulations to Lauren Goode of AllThingsD on winning our BlawgWorld Pick of the Week award: How to Cut the Web Cord

Don't miss today's issue or any future issues of BlawgWorld.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy articles (and podcasts) published online without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. The BlawgWorld newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | BlawgWorld Newsletter | Coming Attractions | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management | Privacy/Security | Technology Industry/Legal Profession
 
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