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Tips Galore: Google Searches; Dual Monitor Size and Setup; Outlook Message Archiving

By Kathryn Hughes | Thursday, March 1, 2012

Today's issue of TL Answers contains these articles:

Jason Havens, Google and Google Scholar Search Tips

Marisa Zanini, Dual Monitors: Screen Size and Setup

Nancy Sween, Tip: Saving Client-Related Email in Microsoft Outlook

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Coming Attractions | Document Management | Email/Messaging/Telephony | Legal Research | Monitors | TL Answers

iPad Handwriting Apps and Recognition; LAWS/Pro's Confusing Pricing and Zombie Cloud Apps; Windows XP to 7 Upgrades; Worldox Technical Support

By Kathryn Hughes | Thursday, February 23, 2012

Today's issue of TL Answers contains these articles:

Douglas Folk, Reviews Of IPad Note-Taking And Handwriting Recognition Apps

Ronald Siegel, LAWS/Pro: A Cloud Practice Management System With Confusing Pricing

William Ebben, Tip For Upgrading From Windows XP To Windows 7

Anthony Padilla, Review: Worldox Technical Support

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Laptops/Smartphones/Tablets | Networking/Operating Systems | Online/Cloud | Practice Management/Calendars | TL Answers

TL Answers: Reviews of Dictamus, Outlook4Lawyers, SendGuard, SimplyFile; Multiple Monitors With a Mac; iPad Handwriting Apps

By Kathryn Hughes | Thursday, February 16, 2012

Today's issue of TL Answers contains these articles:

Marcus Kocmur, Review: Dictamus for Dictation (Amateur Hour Is Over)

Harry Steinmetz, How I Use Multiple Monitors With My Mac

Philip Franckel, Review: Outlook4Lawyers and SendGuard Outlook Add-Ons

Steve Loewy, Review: SimplyFile for Storing Client-Related Email

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Monitors | Networking/Operating Systems | TL Answers

Technology and the Intergenerational Law Firm Plus 128 More Must-Reads

By Kathryn Hughes | Wednesday, February 1, 2012

Coming today to BlawgWorld: Our editorial team has selected and linked to 99 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

Document Management Tips

Apple's Disguised Docking Station for Laptops

Alternative Fees 101: Oxycodone Cannot Replace Billable Hour

RFP Attorney: A New Client Development Platform

This issue also contains links to every article in the January/February 2012 issue of Law Technology News. Don't miss this issue or future issues.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Document Management | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management

DOCS Open to Worldox GX2 Migration; Document Properties Tips; Reviews of Olympus Digital Recorders, MaxEmail

By Kathryn Hughes | Thursday, January 26, 2012

Today's issue of TL Answers contains these articles:

Cynthia Zook, Tips For Migrating From DOCS Open To Worldox GX2

John Peters, How To Add Hidden Searchable Terms To Documents

Colm Carberry, Review: Olympus Digital Recorders (Two Little-Known Features)

Jennifer Stiller, Review: MaxEmail For Fax-to-Email Plus Number Porting

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | TL Answers

Reviews of Andrea ANC-700 USB, nView, MessageSave; Tips for Dragon, Windows 7 Upgrades

By Kathryn Hughes | Thursday, January 26, 2012

Today's issue of TL Answers contains these articles:

Philip Franckel, Review Of Andrea ANC-700 USB Headset Plus Dragon Professional Tips

Edward Figlarz, Review: NView For Managing Multiple Monitors

Theodore Borrego, Our Law Firm's Advice About Moving From Windows XP To 7

Nancy Mertzel, Review: MessageSave As An Alternative To SimplyFile

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Monitors | Networking/Operating Systems | TL Answers | Utilities

GroupWise to Exchange Migration; Dragon Review and Alternatives; SimplyFile Review; Multiple Monitors Tips

By Kathryn Hughes | Thursday, January 12, 2012

Today's issue of TL Answers contains these articles:

Ay Uaxe, How to Migrate From GroupWise to Exchange: Two War Stories

Steven Silberman, Review: Dragon NaturallySpeaking From a Solo's Perspective

Kurt Walberg, A Fan of Multiple Monitors Offers Some Tips

Richard Schafer, Review: SimplyFile for Archiving Client-Related Email

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Law Office Management | TL Answers

Amicus Attorney Premium Edition 2012: Read Our Exclusive Report

By Neil J. Squillante | Wednesday, January 11, 2012

Today's issue of TL NewsWire covers a new practice management system (see article below), and a new mobile scanner (article available to TL NewsWire subscribers only). Don't miss the next issue.

Practice Management Meets Document Management

Is January just another month or does the beginning of a new year deserve all the hype? While gym check-ins plummet after a few weeks, a new year can bring about lasting improvements at law firms. Most law firm fiscal years match the calendar year so there's no better time to start using a new practice management system. Without having to retroactively enter data, you'll have an entire fiscal year's worth of appointments, billed activities, documents, tasks, and everything else a practice management system organizes. One legal vendor recognizes the special nature of January. Like clockwork, it ships a new version of its popular practice management system shortly after the ball drops in Times Square.

Amicus Attorney Premium Edition 2012 … in One Sentence
Released on January 3, 2012, Gavel & Gown's Amicus Attorney Premium Edition 2012 is a practice management system with integrated document management.

The Killer Feature
Law firm workflow revolves around email and documents. While Outlook has a lock on email, there's no similarly dominant product for document management despite a deep hunger among law firms for a simple yet powerful solution.

Amicus Attorney Premium Edition 2012 offers integrated document management via its new Documents module. Thus, you can quickly see a list of all documents associated with a client or file, and filter and sort the list based on various criteria.

Even better, you can run full-text searches for documents. Amicus Attorney uses Microsoft's Indexing Server engine, which handles all popular file formats, including of course DOC, DOCX, and PDF.

Other Notable Features
We only have one killer feature section in TL NewsWire articles, but vying for contention is the fact that Gavel & Gown has baked Google Sync into Amicus Attorney. With a free Google account, you can sync appointments and contacts in Amicus Attorney with Android smartphones and tablets, Apple's iPad and iPhone, BlackBerrys, and other mobile devices compatible with Google Sync.

In keeping with the focus on mobile, Amicus Attorney can email you your agenda every day, including phone numbers for contacts assigned to your daily events. Your agenda can take advantage of another new feature — Referrals, which enable you to see who sends you work. You can view and sort all client matter files referred by your contacts. If you also use Amicus Premium Billing (part of Amicus Attorney once you turn it on with a license), you'll also see the fees they helped you generate. You'll know for sure who merits some wining and dining at the best restaurant in town.

Other new features include the ability to output formatted information from unlimited custom fields and records, hyperlinks to files from appointments and tasks, email alerts when your assistant creates a phone message, and automated notation of returned phone messages on your phone records.

What Else Should You Know?
Gavel & Gown also shipped Amicus Attorney Small Firm Edition 2012 last week — a less expensive alternative for law firms with 1-10 users. The web site provides a feature comparison chart. Both the Premium and Small Firm Editions run on Windows PCs. Learn more about Amicus Attorney Premium Edition 2012.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Document Management | Practice Management/Calendars | TL NewsWire

SmallLaw: The Day After: Top Five Tips for Preventing Unthinkable Disasters From Crippling Your Small Law Firm

By Erik Mazzone | Friday, December 23, 2011

Originally published on August 30, 2011 in our free SmallLaw newsletter. Instead of reading SmallLaw here after the fact, sign up now to receive future issues in realtime.

With Hurricane Irene just recently having rumbled her way through my adopted home state of North Carolina — including making a mess of our beautiful Outer Banks and eastern regions — disaster preparedness (or business continuity to use a popular euphemism) is on my mind. Watching Irene's progression up the east coast and the trouble she wrought en route, I imagine it must be on some of your minds too.

When we talk about technology, we often engage in a facile and glib debate over operating systems, Angry Birds, and coolness. God knows, I'm a card-carrying member of that club — new and cool is my red meat as regular readers of my SmallLaw columns well know.

But in deference to all the law firms who are digging out from Irene, I want to use this issue of SmallLaw to address how to get your firm as ready as possible for the next Irene Mother Nature throws your way. Below you'll find my top five tips.

1. Go Paperless

The discussion over going paperless in a small law firm often centers on efficiency, collaboration, ethics and mobility, all of which are important facets of the decision.

However, it's not until you wake up one day, however, and your entire office suite is under six feet of water and your paper files have turned to pulp that paperless' importance as a disaster preparedness measure become clear.

Sure, you may only need offsite digital copies of everything once in a career — but the day you need it, you really need it. Offsite backup is a good start, but if only 25% of your key data is digital, you are still sunk when the high waters arrive.

2. Sever Your Servers With Hosted Communications

Floods and natural disasters are good reasons to consider embracing hosted communications — meaning both your email and your phone system. If your communication hubs run out of server boxes in your office and they're under water, they're useless. Sure, some backup strategies can help mitigate this porblem, but if I were running a small firm today, I'd get rid of all my servers — applications, email, documents, telephone — the whole shebang. With Hosted Exchange, Google Apps, and VoIP phone systems, it has never been easier.

3. Centralized Document and Practice Management

According to the ABA's 2011 Legal Technology Survey, the adoption rate of document and practice management software in small law offices remains dismal.

Anecdotally, in my work, I find that law firms regard this software as somewhere between an unnecessary expense and a "nice to have." Much like the decision to go paperless and host your communications, if you imagine having to run your firm the day after a disaster (with all of your employees working remotely from their homes), the decision to centralize document and practice management is not a luxury, but a necessity.

Frequency of need is not the same as degree. You only need an emergency room once in a while, too, but if you didn't have one nearby the day you needed it, you'd be in big trouble.

4. Laptops Over Desktops Plus Smartphones and iPads

I frequently talk with lawyers who debate whether to buy their staff laptop or desktop computers, citing that desktops are cheaper and more powerful. A disaster should convince you that mobility trumps the marginal cost savings and power of desktops.

Laptops have another advantage. When the power goes out, they continue running for a few hours. But even laptops have their limits. Smartphones (and 3G iPads) tend to have a much longer battery life, and can access the Internet via your carrier. Some smartphones can even serve as a mobile hotspot. Law firms have issued smartphones to their lawyers for many years. Some have begun to issue iPads as well.

5. Home Office Essentials

For your lawyers and staff to be productive working from home while your office is underwater, in addition to a laptop they will need an internet connection robust enough to run their VoIP phones, a headset with a microphone, a printer, and a scanner.

Whether you provide this equipment for your staff or require that they provide it for themselves is a matter of your compensation and training systems. Either way, if you want your staff to work rather than just watch Sports Center until your office reopens, they will need the tools to perform their work.

Conclusion

I hope you and your firm survived Hurricane Irene with nary a puddle. But I also hope this article prompts you to prepare for the unthinkable.

Written by Erik Mazzone of Law Practice Matters.

How to Receive SmallLaw
Small firm, big dreams. Published first via email newsletter and later here on our blog, SmallLaw provides you with a mix of practical advice that you can use today, and insight about what it will take for small law firms like yours to thrive in the future. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Copiers/Scanners/Printers | Desktop PCs/Servers | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Law Office Management | Online/Cloud | Practice Management/Calendars | SmallLaw

TL NewsWire Top 20 Products of 2011

By Neil J. Squillante | Monday, December 19, 2011

This special edition of TL NewsWire was originally published on December 15, 2011.

In 2011, we reported on 212 new products in TL NewsWire — far more products than any other legal publisher to my knowledge (TL NewsWire is one of nine TechnoLawyer publications).

For each product we cover, we track the number of clicks. Not for nefarious reasons mind you. We track clicks in the aggregate so that we can see which products you and your fellow subscribers find most and least interesting to help guide our future coverage. We also track clicks so that we can engage in one of publishing's most enduring cliches — the annual top 10 list.

Wait. Did I say top 10? Silly me. At TechnoLawyer, we always give you more for your money (even though TL NewsWire is free). Below you'll find the TL NewsWire Top 15 Products of 2011.

1. TrialPad

In the year of the iPad, it seems fitting that an iPad app tops the list. TrialPad replaces an ELMO for displaying documents. Lit Software recently released version 2, which contains more advanced trial presentation features. Will TrialPad disrupt incumbents Sanction and TrialDirector? Only time will tell, but Lit Software appears to be the leader among companies developing legal-specific iPad apps.

2. Workshare PDF Professional

You have to give Workshare a lot of credit for its insane pace of software development. It's the Adobe Systems of the legal industry. Speaking of which, Workshare PDF Professional takes aim at Adobe's Acrobat with a low price of $79.

3. Canon imageFORMULA DR-C125 Scanner

As someone who appreciates elegant design and feels there's too little of it in our industry, the imageFORMULA DR-C125 captured my attention because of its space-saving upright design and U-turn paper path. Apparently, many of you agreed by ranking it third.

4. LexisNexis Firm Manager

SmallLaw columnist emeritus Mazy Hedayat (Crazy Mazy) is a tough lawyer to please. So imagine our surprise when he praised Firm Manager, LexisNexis' cloud practice management system. Thanks in part to Firm Manager, 2011 marked the turning point for cloud applications in the legal industry.

5. Workshare Point

Document management remains the most popular topic among TechnoLawyer members, but I didn't realize how many of you have an interest in Microsoft SharePoint until we covered Workshare Point, which transforms SharePoint into a legal-specific document management system. Kudos to Workshare for having two products in the top five.

6. MyCase V2.0

The second cloud practice management system on the list, MyCase uses Facebook-like technologies for interacting with your clients, including billing, communications, and document sharing. Perhaps the more apt comparison is Salesforce.com's Chatter.

7. Smartsheet

Another hot area — project management, especially for law firms charging flat fees or under pressure from clients not to exceed engagement letter estimates. Traditionally, you practically needed the equivalent of a medical residency to use project management software. Smartsheet is a cloud application that attempts to simplify this once obscure (for law firms) discipline.

8. Kodak SCANMATE I920 Scanner

Too little too late for this troubled American icon? Well, many of you found Kodak's entry into the sheetfed scanner market of interest. Like Canon's scanners, the SCANMATE i920 supports supports TWAIN and ISIS applications.

9. Nylon Sleeve With Handles

Easily the biggest surprise on the list. Why? Because it's the only product among the top 15 that we covered in a roundup article as opposed to a feature article (roundup articles appear below the feature article in each issue of TL NewsWire so they're not as prominently, um, featured). Incidentally, I have two of these sleeves — one for my iPad 2 and one for my MacBook Air. It was my search for a sleeve with handles that led to our coverage of this product.

10. RogueTime Version 1.1

RogueTime ties into your iPhone's Phone app so that you can convert phone calls into time entries (iPhones capture the time of each call). Apps like RogueTime could persuade lawyers to use their iPhone as their only phone.

11. KnowledgeTree

KnowledgeTree is a cloud document management system. In our coverage, we focused on the new KnowledgeTree ExplorerCP, a desktop application that connects to the mothership.

12. Doxie Go

I think we covered this portable scanner before any other legal publisher. Its cable-free and PC-free design seems liberating. Doxie Go will soon have some competition. We received a pre-release demo this week, but I can't tell you about it yet. Stay tuned to TL NewsWire.

13. Sohodox

Cloud skeptics at small law firms rejoice — a document management system for 1-20 users that runs on your own damn hardware.

14. NetDocuments R1-2011

Yes folks, another document management system. And none other than the undisputed champion of cloud document management systems. NetDocuments redesigned its user interface this year.

15. ClearContext Professional 5

This Outlook add-on learns your habits so that it can start taking care of tasks for you. It can even make email messages disappear for a specified period of time so that you can fool yourself into thinking you've achieved zero inbox.

You Want More?

So there you go. The top 15. What's that? You want a top 20? Okay, okay. I won't write about them, but numbers 16-20 were (drumroll please):

16. AdvologixPM

17. ActionStep

18. Pathagoras 2011

19. Credenza Pro

20. Chrometa

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Collaboration/Knowledge Management | Copiers/Scanners/Printers | Document Management | Email/Messaging/Telephony | Gadgets/Shredders/Office Gear | Laptops/Smartphones/Tablets | Online/Cloud | Practice Management/Calendars | TL NewsWire
 
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