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You've Heard of Time Codes, But How About E-mail Codes?

By Neil J. Squillante | Tuesday, June 27, 2006

Like many tech-savvy lawyers, Joshua Stein, a partner at Latham & Watkins, has had to rethink the way he works with his assistant in recent years. In an article published in ALI-ABA's The Practical Lawyer, he discusses a clever method for quickly delegating items in his e-mail inbox. Specifically, Joshua forwards action-oriented e-mail messages to his assistant with a one letter code in the subject line. For example, "N" means add the person to his Outlook contacts. Read the article.

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: Email/Messaging/Telephony | Law Office Management | TL Editorial

Review: Ultimate Ears Super.fi 5 Pro Earphones

By Neil J. Squillante | Monday, June 26, 2006

Sometimes, you end up making a bad choice even after conducting due diligence. Such is the case with my Ultimate Ears super.fi 5 Pro earphones, which sell for $194 at EarphoneSolutions.com, a terrific online store notwithstanding my experience.

I bought the super.fi Pro 5 to use with my iPod. After reading countless reviews, they seemed to best meet my criteria — sound isolation so that I could listen at lower volumes, a comfortable fit, high quality sound, black earphones and cable to match my iPod, and two carrying cases, one with cable management.

I bought a pair in April right before my trip to ABA TechShow. I thought the earphones sounded better than average, but I heard a hum between songs. I wrote to the company to ask if this hum was normal. Apparently not so I sent off my earphones for replacement.

One month later I received the replacement. Boy, was I disappointed. In the interim, Ultimate Ears had "improved" the super.fi by making the cable thicker, removing the cable management spindle from the metal carrying case, and eliminating the leather carrying case.

I would normally welcome a thicker cable except that it was clear, no longer black. I specifically bought the black model to match my black iPod. Now, it doesn't match.

The spindle inside the metal carrying case was slick — you would wrap the cable around it, and then tuck the earphones in the middle. Apparently, this spindle caused problems. Instead of redesigning the spindle, the company just gave up and removed it from the carrying case. Now, there's no way to neatly and quickly stow away your earphones.

Finally, the original super.fi also came with a leather carrying case — good for leaving at the office. The packaging still shows the leather carrying case, but it's not included.

I feel like I do not have the product I purchased. I've written to the company to request a replacement so that I can at least sell the earphones on eBay (earphones come in hygienic packaging so once you open them up they have little resale value). My complaint has fallen on deaf ears (pun intended) — no one has responded.

So basically, I'm screwed, but at least as a publisher I can tell my story.

Update (07/30/06): I finally got around to trying the new pair of super.fi Pro 5 earphones I received. Unfortunately, the left channel sounds weak and the hum still exists. I wrote to Ultimate Ears again, and again no one responded. Typically, senior executives care more about customer service than the people who actually handle customer service so I'm going to contact the CEO of the company about this ongoing issue. I'll report back.

Update (10/04/06): As is almost always the case, when you write to a CEO, you get results. The CEO didn't reply to me, but a senior executive did. He offered to replace my super.fi Pro 5 earphones, and told me that Ultimate Ears strives to provide top-notch customer service. Since I have not heard about any other customer service problems with Ultimate Ears, I'll chalk up my experience as an aberration. I still wish the earphones came in all black though. In related news, Ultimate Ears recently announced two new consumer products — triple.fi 10 ($400) and metro.fi 2 ($80). In light of this development, I'm tempted to sell my super.fi earphones on eBay and buy the triple.fi (or perhaps the Shure E500 PTH ($500)) for serious listening and the metro.fi for outdoor use.

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: Computer Accessories | TL Editorial

Voice Mail Discovery; Google Tips; $1 Million Partner Draw? No Thanks; TechnoLawyer Criticized; Legal Marketing Quiz

By Neil J. Squillante | Thursday, June 15, 2006

You don't have time to track 100 business and technology magazines and blogs. We do. Below you'll find our latest discoveries.

Assessing the Importance of Voice Mail in Discovery

Data Mining on the Internet with Google

How Many Hours Would Elihu Root Bill?

And Your Favorite Blog Is ... Huh?

Is Your Firm Really Marketing?

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: Accounting/Billing/Time Capture | Email/Messaging/Telephony | Law Firm Marketing/Publications/Web Sites | Law Office Management | Litigation/Discovery/Trials | TechnoLawyer | Technology Industry/Legal Profession | TL Editorial

Take Your PowerPoint Presentations to the Next Level

By Neil J. Squillante | Tuesday, June 13, 2006

Lawyers like words, but words don't make for memorable PowerPoint presentations. In fact, nothing turns off an audience more than reading from a slide. Your slides should not mimic what you say, but should instead support what you say. After all, the audience came to see you, not a screen.

The next time you prepare a PowerPoint presentation for a beauty contest, CLE seminar, or other purpose, consider doing what I do — skimp on the words and pump up the visuals. If your slides cannot stand on their own as a handout, you'll know you've succeeded. Yes, succeeded! Hand out your business card rather than the presentation — or create a video version with you speaking over each slide, and make it available for download from your site.

Most of the slides I create limit the use of words to the title and subtitle. The rest of the slide typically features photos and/or charts. Also, forget about using the stock photos that ship with PowerPoint. Nowadays, you can purchase professional photographs for as little as $1 each from sites like iStockPhoto, BigStockPhoto, and Fotolia.

When I do need to use words, I use bullet points, and limit each bullet to 3-5 words (one line, no wrapping). These rules prevent me from writing my speech on the slide, and also enable me to use a larger font size, making it easier for my audience to read.

To make my bullets more interesting, I often associate each one with a different image. You can accomplish this effect by using "builds," which enable you to control the placement and timing of elements on a slide. Take a look at this quick example I mocked up (QuickTime format).

If you use the above tips, I guarantee your presentations will make more of an impact and outshine your competition.

Do you have any PowerPoint tips of your own to share?

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: Business Productivity/Word Processing | Graphic Design/Photography/Video | Law Firm Marketing/Publications/Web Sites | Presentations/Projectors | TL Editorial

What a Remote Control Can Teach You About Your Law Practice

By Neil J. Squillante | Monday, June 12, 2006

I have two remote controls similar in size and functionality, but one is much better than the other because of its design. I'm referring to Apple's remote and Griffin Technology's AirClick remote (see photo).Remote_2

The Apple remote has an oversized Play/Pause button in the middle surrounded by Previous/Next on the left and right, and Volume Increase/Decrease buttons on the top and bottom. This layout is simple but brilliant — you can easily find every button without looking. Volume has long used an up/down metaphor so it makes sense to have these buttons at the top and bottom. Similarly, Previous/Next has long used a left/right metaphor so placing them on the sides also makes perfect sense.

By contrast, the Griffin AirClick remote is functional but lacks this elegant design. For starters, the buttons are all the same size. The Play/Pause button sits alone at the top so it's relatively easy to find without looking — but not as easy as the oversized button on the Apple remote). Also, the Previous/Next buttons and Volume buttons are easily confused because they both use a left/right and up/down placement.

So, what can a remote teach you about running a law firm? It just goes to show that you can stand out even if you basically offer the same services as other law firms. The key lies in delivering a superior user experience — not just the outcome of your clients' matters, but the way you go about achieving success.

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: Computer Accessories | Law Office Management | TL Editorial

Technolawyer @ Awards Gossip

By Neil J. Squillante | Thursday, May 18, 2006

I thought I'd share some TechnoLawyer @ Awards gossip:

• A fair number of people have voted for TechnoLawyer for Favorite Legal Web Site and Favorite Blawg. Thank you for your support notwithstanding our ineligibility!

• Dennis Kennedy has recused himself from the voted @ Awards since he authored the E-Discovery Cheat Sheet we're giving to all those who vote. Dennis bowed out of his own accord as we have not received any complaints. He remains eligible for Blawgger of the Year, a statistically-determined @ Award.

• One person submitted a ballot not to vote for a product, but to vote against it! Ha! Even better, here's another ballot we received: "I would be diluting the quality of the vote if I opined on any of these products or services." Here's another favorite of mine: "I am a new member and don't have a clue as to any of the answers."

• Here are some interesting statistics: 18% of voters leave their subject line blank. The most popular subject line is "TechnoLawyer @ Awards Ballot" (29%). Some of my favorite ballot subject lines: "Take My Vote, Please," "Voting: Hope I Did This Right," and "Terrible Way to Conduct a Survey"

Regarding that last subject line, I apologize for our retro voting method, but it does a really good job of preventing fraud. Voting ends on May 19th! Vote today and download your copy of the TechnoLawyer E-Discovery Cheat Sheet by Dennis Kennedy.

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: TechnoLawyer | TechnoLawyer @ Awards | TL Editorial

Presentation Tips from the Master; Acrobat Preferences; Word Tips from Downunder; Leadership; Overlordship; Machinima at Its Best

By Neil J. Squillante | Tuesday, May 16, 2006

You don't have time to track hundreds of business and technology publications. We do. Below you'll find our latest discoveries.

How to Wow 'Em Like Steve Jobs

Acrobat Preferences: My Personal Favorites

The Good Word

Eight Things Leaders Never Do

How to Be a Successful Evil Overlord

Game 6 1986 World Series (a towering achievement in machinima — breathtaking)

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: Business Productivity/Word Processing | Entertainment/Hobbies/Recreation | Law Firm Marketing/Publications/Web Sites | Technology Industry/Legal Profession | TL Editorial

Acrobat Legal Forum; Real Estate Help Needed

By Neil J. Squillante | Monday, May 15, 2006

Sorry for the late notice, but on May 18th at 9:00 a.m. I plan to attend Adobe's Acrobat Legal Forum at the Westin Hotel in Times Square. If you also plan to attend, e-mail me so that I can look for you there. Rick Borstein will also be there. Learn more about this event.

We're looking for new office space in Manhattan. If you have any tips to pass along — a client looking to sublease space, a broker who handles small deals, a good commercial real estate lawyer, etc. — please e-mail me (our email address appears at the bottom of every page on our site). 

Thank you for your help.

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: Business Productivity/Word Processing | Law Firm Marketing/Publications/Web Sites | TechnoLawyer | Technology Industry/Legal Profession | TL Editorial

TechnoLawyer Under the Microscope (and Gun)

By Neil J. Squillante | Thursday, April 20, 2006

Recently we asked TechnoLawyer members to take a survey about some new initiatives. We also asked how we could better serve you. Boy did we receive an earful. Below you'll find some of the comments we received along with my responses.

"Keep up the good work. I particularly enjoyed your publishing the critical post about cookies. That guy has failed to keep up with the times. By now, everyone should know the need for cookies at a secure Web site and understand that they are not evil."

I'm glad someone other than me doesn't view cookies as evil!

"Sometimes I feel overwhelmed by the number of mailings from TL. I realize I can change preferences, but by and large I enjoy all the articles."

Well, I'm glad you know about your My TechnoLawyer page. As for the rest of you, keep in mind that you can easily manage your newsletter subscriptions.

"I get too many e-mails from TechnoLawyer on a daily basis. I would like them combined into one daily e-mail."

That's impossible because we publish self-contained newsletters — and I can assure you that you'll never receive more than one issue of a newsletter on a given day. Instead, what you need to do is manage your subscriptions on your My TechnoLawyer page.

"I've got to admit that I really dislike the practice of having articles published only in the TechnoLawyer Archive. I don't have a subscription to the archive. I also admit that I am too cheap to buy one. I try to support TechnoLawyer advertisers whenever possible and to give TechnoLawyer credit as the source of learning about the advertiser. I understand that you need a revenue source, but I really HATE not having access to articles that I'd like to read because they are available only through the archive."

"I am generally satisfied, but would rather see more of the articles in the free section."

Just to be clear, we publish virtually all of our content for free in our newsletters. The only content exclusive to the TechnoLawyer Archive are a handful of Posts each week that the contributors clearly wrote quickly — these Posts tend to not contain as much detail as the Posts we include in our newsletters. But I admit that even a very short Post can contain invaluable information.

With TechnoLawyer Archive subscriptions starting at $9, I personally think it's affordable even for individuals let alone law firms. That said, an increasing number of bar associations provide a free year of TechnoLawyer Archive access to their members. If your bar association has at least 1,000 members, ask the powers that be to contact me. Participating bar associations don't pay us, but we require that they inform their members about the benefit. There's no point in providing a benefit that no one knows about, which is often the case with bar association benefits.

"The majority of items addressed in TechnoLawyer are geared toward big firms with large IT budgets."

"Obviously a very good resource for solos and small firms, and some tips and issues apply to everyone involved in legal technology.
"

Interesting how people reading the same newsletters can reach opposite conclusions.

"Allow newsletters to be formatted for printing."

Your best bet is to subscribe to the ASCII version of our newsletters. This way, you can remove the line breaks and print a version that will look like a typical word processor document.

"Overall, I like Technolawyer and think you are doing a great job. The only constructive criticism I might offer is to make the comment process more transparent. Currently, all comments go through TechnoLawyer before they are available for review, which creates the appearance of censorship and/or bias towards your advertisers."

We never edit your Posts. Instead, we just act as a conduit. Obviously, we reserve the right to not publish a submission, but we seldom exercise that right — just once last year I think. Basically, if you take the time to write it, we'll publish it unchanged.

The reason your submissions have to go through us is because we built a content management system that enables you to contribute via e-mail instead of through some Web interface that would require you to login. In other words, we do the hard work so you can have it easy — there's nothing easier than sending an e-mail message.

"The e-mails are also hard to read — I wish the graphics were better and there wasn't so much clutter. I also wish that paid ads were on the side like on most blogs or Google."

I suspect you receive our ASCII version. We also publish our newsletters in HTML. In the HTML version, the ads do indeed appear along the side. To switch from ASCII to HTML (or vice versa), just log into your My TechnoLawyer page.

"Free beer?"

Actually, we did provide free booze to New York area TechnoLawyer members at our BlawgWorld launch party on November 30, 2005. We hope to make it an annual event.

"It's hard to criticize the job you do when it's free."

Isn't it amazing how many valuable services we receive for free on the Internet? It's kind of like the early days of television when it was 100% ad supported (nowadays, most of us pay for cable or satellite so free TV is a myth).

"I very much enjoy TechnoLawyer. I have been able to find many good tips."

Thank you!

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: TechnoLawyer | TL Editorial

See You in Chicago this Week?

By Neil J. Squillante | Tuesday, April 18, 2006

I'll be in Chicago this week. I won't have time to attend TechShow because I'm giving a presentation at MarketingSherpa's Email Marketing Summit, but I will attend several TechShow-related events in the evening. I'll be at LexThink Lounge Wednesday afternoon and The Dinner Thursday night. I hope to see you at one of these events! (Both events are sold out.)

About TechnoEditorials
A TechnoEditorial is the vehicle through which we opine and provide tips of interest to managing partners, law firm administrators, and others in the legal profession. TechnoEditorials appear first in TechnoGuide, and later here in TechnoLawyer Blog. TechnoGuide, which is free, also contains exclusive content. You can subscribe here.

Topics: Law Firm Marketing/Publications/Web Sites | TechnoLawyer | Technology Industry/Legal Profession | TL Editorial
 
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