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The Android GPS Advantage; ScanSnap S1500 Secret; Flat Fees for Litigation Matters; Top Technology Tip

By Kathryn Hughes | Friday, February 3, 2012

Today's issue of Fat Friday contains these articles:

Eamon Wall, Let's Not Forget Android's Advantage In The GPS Navigation World

Stephen Seldin, The Truth About The Scansnap S1500 Series Plus PDF Software

William Henderson, A Conundrum: Flat Fees For Litigation

Question Of The Week: Please Share Your Top Technology Tip

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Automation/Document Assembly/Macros | Business Productivity/Word Processing | Coming Attractions | Copiers/Scanners/Printers | Fat Friday | Gadgets/Shredders/Office Gear | Laptops/Smartphones/Tablets | TechnoLawyer | Technology Industry/Legal Profession | Utilities

Smartphone GPS Apps and Data Usage; Reviews of Best Authority, TimeSolv; Business Card Scanning; Client Screening

By Kathryn Hughes | Friday, January 27, 2012

Today's issue of Fat Friday contains these articles:

Cynthia Zook, Tips For Migrating From DOCS Open To Worldox GX2

John Peters, How To Add Hidden Searchable Terms To Documents

Colm Carberry, Review: Olympus Digital Recorders (Two Little-Known Features)

Jennifer Stiller, Review: MaxEmail For Fax-to-Email Plus Number Porting

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | CLE/News/References | Coming Attractions | Copiers/Scanners/Printers | Fat Friday | Gadgets/Shredders/Office Gear | Laptops/Smartphones/Tablets | Law Office Management | Litigation/Discovery/Trials | Online/Cloud

Google Tips for Lawyers Plus January 2011 Issue of Law Practice Today Plus 106 More Must-Reads

By Kathryn Hughes | Tuesday, January 17, 2012

Coming today to BlawgWorld: Our editorial team has selected and linked to 107 articles from the past week worthy of your attention, including our Post of the Week. Here's a sample:

CES 2012 Recap: Everything You Need to Know (Probably)

Xerox Unveils Mobile Scanner (That's It's Name)

Nice Perk if You Can Get It: Law Firm Offers Free Massages

The Problem With Ambulance Chasing

This issue also contains links to every article in the January 2012 issue of Law Practice Today. Don't miss this issue or future issues.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. To stay on top of all the noteworthy articles published in blogs and other online publications you could either hire a research assistant or simply subscribe to BlawgWorld. The BlawgWorld newsletter has received rave reviews and is free. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Copiers/Scanners/Printers | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management | Technology Industry/Legal Profession

SmallLaw: The Day After: Top Five Tips for Preventing Unthinkable Disasters From Crippling Your Small Law Firm

By Erik Mazzone | Friday, December 23, 2011

Originally published on August 30, 2011 in our free SmallLaw newsletter. Instead of reading SmallLaw here after the fact, sign up now to receive future issues in realtime.

With Hurricane Irene just recently having rumbled her way through my adopted home state of North Carolina — including making a mess of our beautiful Outer Banks and eastern regions — disaster preparedness (or business continuity to use a popular euphemism) is on my mind. Watching Irene's progression up the east coast and the trouble she wrought en route, I imagine it must be on some of your minds too.

When we talk about technology, we often engage in a facile and glib debate over operating systems, Angry Birds, and coolness. God knows, I'm a card-carrying member of that club — new and cool is my red meat as regular readers of my SmallLaw columns well know.

But in deference to all the law firms who are digging out from Irene, I want to use this issue of SmallLaw to address how to get your firm as ready as possible for the next Irene Mother Nature throws your way. Below you'll find my top five tips.

1. Go Paperless

The discussion over going paperless in a small law firm often centers on efficiency, collaboration, ethics and mobility, all of which are important facets of the decision.

However, it's not until you wake up one day, however, and your entire office suite is under six feet of water and your paper files have turned to pulp that paperless' importance as a disaster preparedness measure become clear.

Sure, you may only need offsite digital copies of everything once in a career — but the day you need it, you really need it. Offsite backup is a good start, but if only 25% of your key data is digital, you are still sunk when the high waters arrive.

2. Sever Your Servers With Hosted Communications

Floods and natural disasters are good reasons to consider embracing hosted communications — meaning both your email and your phone system. If your communication hubs run out of server boxes in your office and they're under water, they're useless. Sure, some backup strategies can help mitigate this porblem, but if I were running a small firm today, I'd get rid of all my servers — applications, email, documents, telephone — the whole shebang. With Hosted Exchange, Google Apps, and VoIP phone systems, it has never been easier.

3. Centralized Document and Practice Management

According to the ABA's 2011 Legal Technology Survey, the adoption rate of document and practice management software in small law offices remains dismal.

Anecdotally, in my work, I find that law firms regard this software as somewhere between an unnecessary expense and a "nice to have." Much like the decision to go paperless and host your communications, if you imagine having to run your firm the day after a disaster (with all of your employees working remotely from their homes), the decision to centralize document and practice management is not a luxury, but a necessity.

Frequency of need is not the same as degree. You only need an emergency room once in a while, too, but if you didn't have one nearby the day you needed it, you'd be in big trouble.

4. Laptops Over Desktops Plus Smartphones and iPads

I frequently talk with lawyers who debate whether to buy their staff laptop or desktop computers, citing that desktops are cheaper and more powerful. A disaster should convince you that mobility trumps the marginal cost savings and power of desktops.

Laptops have another advantage. When the power goes out, they continue running for a few hours. But even laptops have their limits. Smartphones (and 3G iPads) tend to have a much longer battery life, and can access the Internet via your carrier. Some smartphones can even serve as a mobile hotspot. Law firms have issued smartphones to their lawyers for many years. Some have begun to issue iPads as well.

5. Home Office Essentials

For your lawyers and staff to be productive working from home while your office is underwater, in addition to a laptop they will need an internet connection robust enough to run their VoIP phones, a headset with a microphone, a printer, and a scanner.

Whether you provide this equipment for your staff or require that they provide it for themselves is a matter of your compensation and training systems. Either way, if you want your staff to work rather than just watch Sports Center until your office reopens, they will need the tools to perform their work.

Conclusion

I hope you and your firm survived Hurricane Irene with nary a puddle. But I also hope this article prompts you to prepare for the unthinkable.

Written by Erik Mazzone of Law Practice Matters.

How to Receive SmallLaw
Small firm, big dreams. Published first via email newsletter and later here on our blog, SmallLaw provides you with a mix of practical advice that you can use today, and insight about what it will take for small law firms like yours to thrive in the future. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Copiers/Scanners/Printers | Desktop PCs/Servers | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Law Office Management | Online/Cloud | Practice Management/Calendars | SmallLaw

TL NewsWire Top 20 Products of 2011

By Neil J. Squillante | Monday, December 19, 2011

This special edition of TL NewsWire was originally published on December 15, 2011.

In 2011, we reported on 212 new products in TL NewsWire — far more products than any other legal publisher to my knowledge (TL NewsWire is one of nine TechnoLawyer publications).

For each product we cover, we track the number of clicks. Not for nefarious reasons mind you. We track clicks in the aggregate so that we can see which products you and your fellow subscribers find most and least interesting to help guide our future coverage. We also track clicks so that we can engage in one of publishing's most enduring cliches — the annual top 10 list.

Wait. Did I say top 10? Silly me. At TechnoLawyer, we always give you more for your money (even though TL NewsWire is free). Below you'll find the TL NewsWire Top 15 Products of 2011.

1. TrialPad

In the year of the iPad, it seems fitting that an iPad app tops the list. TrialPad replaces an ELMO for displaying documents. Lit Software recently released version 2, which contains more advanced trial presentation features. Will TrialPad disrupt incumbents Sanction and TrialDirector? Only time will tell, but Lit Software appears to be the leader among companies developing legal-specific iPad apps.

2. Workshare PDF Professional

You have to give Workshare a lot of credit for its insane pace of software development. It's the Adobe Systems of the legal industry. Speaking of which, Workshare PDF Professional takes aim at Adobe's Acrobat with a low price of $79.

3. Canon imageFORMULA DR-C125 Scanner

As someone who appreciates elegant design and feels there's too little of it in our industry, the imageFORMULA DR-C125 captured my attention because of its space-saving upright design and U-turn paper path. Apparently, many of you agreed by ranking it third.

4. LexisNexis Firm Manager

SmallLaw columnist emeritus Mazy Hedayat (Crazy Mazy) is a tough lawyer to please. So imagine our surprise when he praised Firm Manager, LexisNexis' cloud practice management system. Thanks in part to Firm Manager, 2011 marked the turning point for cloud applications in the legal industry.

5. Workshare Point

Document management remains the most popular topic among TechnoLawyer members, but I didn't realize how many of you have an interest in Microsoft SharePoint until we covered Workshare Point, which transforms SharePoint into a legal-specific document management system. Kudos to Workshare for having two products in the top five.

6. MyCase V2.0

The second cloud practice management system on the list, MyCase uses Facebook-like technologies for interacting with your clients, including billing, communications, and document sharing. Perhaps the more apt comparison is Salesforce.com's Chatter.

7. Smartsheet

Another hot area — project management, especially for law firms charging flat fees or under pressure from clients not to exceed engagement letter estimates. Traditionally, you practically needed the equivalent of a medical residency to use project management software. Smartsheet is a cloud application that attempts to simplify this once obscure (for law firms) discipline.

8. Kodak SCANMATE I920 Scanner

Too little too late for this troubled American icon? Well, many of you found Kodak's entry into the sheetfed scanner market of interest. Like Canon's scanners, the SCANMATE i920 supports supports TWAIN and ISIS applications.

9. Nylon Sleeve With Handles

Easily the biggest surprise on the list. Why? Because it's the only product among the top 15 that we covered in a roundup article as opposed to a feature article (roundup articles appear below the feature article in each issue of TL NewsWire so they're not as prominently, um, featured). Incidentally, I have two of these sleeves — one for my iPad 2 and one for my MacBook Air. It was my search for a sleeve with handles that led to our coverage of this product.

10. RogueTime Version 1.1

RogueTime ties into your iPhone's Phone app so that you can convert phone calls into time entries (iPhones capture the time of each call). Apps like RogueTime could persuade lawyers to use their iPhone as their only phone.

11. KnowledgeTree

KnowledgeTree is a cloud document management system. In our coverage, we focused on the new KnowledgeTree ExplorerCP, a desktop application that connects to the mothership.

12. Doxie Go

I think we covered this portable scanner before any other legal publisher. Its cable-free and PC-free design seems liberating. Doxie Go will soon have some competition. We received a pre-release demo this week, but I can't tell you about it yet. Stay tuned to TL NewsWire.

13. Sohodox

Cloud skeptics at small law firms rejoice — a document management system for 1-20 users that runs on your own damn hardware.

14. NetDocuments R1-2011

Yes folks, another document management system. And none other than the undisputed champion of cloud document management systems. NetDocuments redesigned its user interface this year.

15. ClearContext Professional 5

This Outlook add-on learns your habits so that it can start taking care of tasks for you. It can even make email messages disappear for a specified period of time so that you can fool yourself into thinking you've achieved zero inbox.

You Want More?

So there you go. The top 15. What's that? You want a top 20? Okay, okay. I won't write about them, but numbers 16-20 were (drumroll please):

16. AdvologixPM

17. ActionStep

18. Pathagoras 2011

19. Credenza Pro

20. Chrometa

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Collaboration/Knowledge Management | Copiers/Scanners/Printers | Document Management | Email/Messaging/Telephony | Gadgets/Shredders/Office Gear | Laptops/Smartphones/Tablets | Online/Cloud | Practice Management/Calendars | TL NewsWire

Cloud Applications in Ancient Babylon; A Law Firm's New Phone System; Verizon Data Plan Caveat; ScanSnap S1500 Review; Funny Email Disclaimer

By Kathryn Hughes | Thursday, December 15, 2011

Today's issue of TL Answers contains these articles:

Ken Laska, Lessons About Cloud Security From Historical Icons Hammurabi And Sitting Bull

Jason Pink, Our Law Firm's Search For A New Phone System: What We Learned

Greg Goonan, A Caveat About Verizon Data Plans When Traveling Internationally

Alli Lyde-Stad, Review: Fujitsu Scansnap S1500

Paul Bagley, My Late Friend's Amusing Lawyer Email Disclaimer

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Coming Attractions | Copiers/Scanners/Printers | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Online/Cloud | Privacy/Security | TL Answers

Thoughts About Document Assembly; SafeSync Review; Timeslips; ScanMate I920; eCopy

By Neil J. Squillante | Friday, December 9, 2011

Today's issue of TL Answers contains these articles:

Mark Deal, Thoughts About Document Assembly Software and Consultants

Kevin Maloney, Review: Safesync for Cloud Document Storage and Syncing

Henry Murphy, Thoughts About Timeslips and New Versions

Manning Huske, Tip: Kodak SCANMATE I920

Sandy Bautch, Insider Tip: Ecopy Paperworks for Bates Stamps

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Automation/Document Assembly/Macros | Backup/Media/Storage | Business Productivity/Word Processing | Coming Attractions | Consultants/Services/Training | Copiers/Scanners/Printers | Online/Cloud | Technology Industry/Legal Profession | TL Answers

A Law Firm's Switch to Macs; Paperless Law Office Tips; Reviews of CrashPlan, Gillware, Phoneslips 12

By Kathryn Hughes | Friday, December 2, 2011

Today's issue of TL Answers contains these articles:

Harry Steinmetz, My Law Firm's Switch To Macs

Bryan Sims, How I Use Paper And What I Keep On Paper In My Paperless Law Office

Caren Schwartz, Review: CrashPlan, Gillware For Cloud Backup; Replacing Quicken

Ronald Cappuccio, Review: PHONEslips 12 For Client Relationship Management

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Backup/Media/Storage | Coming Attractions | Copiers/Scanners/Printers | Desktop PCs/Servers | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management | Networking/Operating Systems | Online/Cloud | TL Answers

Reviews of Dictamus, Cloud Dictation, ScanSnap S1500, iPad; Optimistic Lawyers; Biased Product Reviews

By Kathryn Hughes | Friday, November 11, 2011

Today's issue of Fat Friday contains these articles:

Wandal Winn, Reviews Of Dictamus And Cloud Dictation

Mike O'Horo, Optimists Can Create Their Own Luck But Can Lawyers?

Karen Oakes, Review: Fujitsu Scansnap S1500

Michael Caldwell, Thoughts About The iPad And TechnoLawyer Product Reviews

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Copiers/Scanners/Printers | Dictation/OCR/Speech Recognition | Fat Friday | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Technology Industry/Legal Profession

Doxie Go: Read Our Exclusive Report

By Neil J. Squillante | Monday, November 7, 2011

Today's issue of TL NewsWire covers a portable scanner (see article below), a multiuser cloud storage service, a document management system, a multifunctional power charger for iOS devices, and an HTML coding service. Don't miss the next issue.

Scan Without Cables

The more mobile our lives become, the more annoyed we become when we have to bring a wire with us — electrical cords, headphones, and worst of all — USB cables, which probably outnumber people by 10 to one at this point. Until now, if you wanted to scan documents on the go, you needed a USB cable not to mention a laptop. A new scanner eliminates the need for both — and you don't need a power cord either.

Doxie Go … in One Sentence
Apparent Corporation's Doxie Go is a portable color document and photo scanner.

The Killer Feature
Thanks to a rechargeable battery and an SD card slot, Doxie Go enables you to scan without any cables or a connection to a computer.

Other Notable Features
Doxie Go measures 10.5 x 1.7 x 2.2 inches and weighs just under a pound. It scans at 8 seconds per page at 300 dpi (you can scan at 600 dpi for higher quality). It outputs scans in PDF, JPG, or PNG format.

When you finish scanning, you can move your scans to a Mac or PC via a USB cable, or to an iPad or iPhone via the optional iPhone/iPad Sync Kit or Apple's similar Camera Connection Kit.

The included Doxie Go 2.0 software automatically cleans, rotates, and straightens your scans. Because the scanner lacks an ADF, the software can stitch together related pages into a single document. You can send your files to any local application as well as to cloud applications such as Evernote, Google Docs, and Dropbox. Also included is ABBYY OCR software for creating searchable PDF files.

What Else Should You Know?
Doxie Go costs $199, including a carrying case, SD memory card, and USB cable (which also charges the scanner). The iPhone/iPad Sync Kit costs $39 and the Doxie Go Kit (a universal wall charger and extra USB cable) costs $19. Learn more about Doxie Go.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Copiers/Scanners/Printers | TL NewsWire
 
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